HR Specialist

Job Description

Job Description

HR Specialist

Company Description :

At Mia Retail Systems, Inc. we’re a family-owned, vertically integrated hemp powerhouse—spanning manufacturing, retail, wholesale, e-commerce and our fast-growing hemp beverage line. Our Canna Ocho boutiques in Little Havana, Canna Like This in Sunrise, along with Destino Farms, CBD.co, DrinkAmigos.com, destinationkratom.com Major League Trees, and WholesaleCBD.co, showcase our family of companies.

We specialize in direct-to-consumer, B2B and white-label manufacturing. Our 100+ team members thrive under pressure, delivering impressive growth year after year—doubling or tripling revenue annually has been the norm. By embracing a “whatever-it-takes” mindset, we’ve been able to consistently fuel our next phase of growth.

We are seeking a high-energy, personable, and motivated HR Specialist to assist in HR administration, talent acquisition, and employee engagement initiatives. This is a dynamic opportunity for an ambitious HR professional who thrives on building relationships, optimizing HR systems, and shaping the employee experience. If you’re looking to further your career in HR and people management while making a meaningful impact in a rapidly expanding industry, we’d love to meet you.

Position Overview

The HR Specialist will take ownership of HR administration through ADP Workforce Now & ADP Run, maximizing premium features such as recruitment, screening, HR Assist, time clock management, employee profiles, referral programs, and learning modules. This role will also leverage Predictive Index (PI) premium features (Hire, Inspire, and Design) to optimize hiring, empower employees, and strengthen team workflows.

As part of our organizational strategy, this role will also play a key part in our EOS (Entrepreneurial Operating System) integration, ensuring team accountability through “Rocks” (KPI-based) structured meetings and supporting operational discipline. The HR Specialist will also help roll out Progress Playbook, our interactive training platform for SOP creation, department-specific training, and continuous learning.

You will lead the end-to-end recruitment and onboarding process, serve as a liaison for new hires, and implement new recognition and engagement protocols that celebrate our team internally and externally. You will help empower our team to pursue career growth opportunities with clear promotional pathways, compensation and benefits available.

Key ResponsibilitiesRecruitment & Onboarding

Lead the full recruitment cycle using ADP Workforce Now + Run, including job postings, candidate screening, and interview pipelines.

Utilize PI (Predictive Index) assessments to evaluate candidates, strengthen team alignment, and promote internal career growth.

Coordinate interviews with hiring managers, delegate subsequent rounds, and oversee reference checks.

Manage new hire onboarding and training, ensuring a seamless transition for every team member.

Act as a permanent liaison for new employees, providing support, guidance, and a welcoming experience.

HR Administration

Maximize ADP Workforce Now premium features for recruitment, HR administration, and employee development.

Maintain accurate employee profiles, compliance records, and HR documentation.

Draft and update job descriptions and manage postings across multiple job boards.

Support compliance requirements including I-9 verification and policy adherence.

Employee Engagement & Recognition

Design and implement recognition programs, including a master calendar for birthdays, work anniversaries, and team milestones.

Create and manage new hire welcome packages to ensure a positive onboarding experience.

Develop innovative employee engagement initiatives to promote a happy, productive workplace.

Learning & Development

Utilize ADP learning modules to optimize training, onboarding, and professional development opportunities.

Utilize Playbook Builder to create interactive SOPs and department-specific training materials.

Leverage PI tools to inspire and develop employees, creating clear pathways for growth and improved team collaboration.

Organizational Excellence

Support integration of EOS methodology across all brands.

Facilitate Rocks (KPI-based structured meetings), ensuring accountability and measurable progress.

Drive adoption of accountability frameworks to strengthen performance and collaboration.

Compliance & Records

Ensuring adherence to federal, state, and local labor laws (e.g., FLSA, OSHA, EEOC).

Maintaining accurate employee records, contracts, and legal documentation.

Candidate Profile

High energy, positive, and personable, with a natural ability to connect with people.

A great communicator who thrives in fast-paced, people-centric environments.

Holds a Bachelor’s degree minimum (HR-related certifications a plus).

Brings 2+ years of HR and administrative experience with strong knowledge of HR systems and best practices.

Fluent in English with excellent reading, writing, and communication skills. Spanish is a plus but not required.

Proficient in Google Suite, with strong typing and document management skills.

Detail-oriented, independent, and able to design and implement efficient HR protocols.

Tech-savvy with experience using ADP Workforce Now, Predictive Index, or similar platforms.

Requirements :

Must be authorized to work in the United States

Must have a valid driver’s license with a clean driving record, and a reliable personal vehicle

Must be willing to travel and work out of our Miami office during the first quarter, and willing to travel to our other locations for employee engagement in South Florida

Must sign a Non-Disclosure Agreement (NDA) and other required confidentiality forms and agreements

Must pass a background screening

Locations :

Miami, FL and surrounding areas

Schedule :

8 hours per day during normal business hours

Hybrid Schedule, the first 90 Days in-person, Remote / On-Site flexible schedule based on company needs and current demands

Compensation & Benefits

Competitive salary $75,000 – $85,000, depending on experience and certifications.

Hiring bonuses paid after the new hire surpasses 90 days of employment :

$100 for roles under $25K

$250 for roles $50K and under

$500 for roles $75K and under

$1,000 for roles $100K and over

Comprehensive benefits package : including health insurance, dental and vision currently voluntary, employee-paid plan (no employer contributions), starting November 2025 employer will increase contributions to 50%.

20 days paid time off

Retirement options - 401 (k) match of 4%

Career growth opportunities in a supportive and innovative company.

Equal Employment Opportunity

MIA Retail Systems Inc. is an equal opportunity employer. This policy governs all aspects of employment, including but not limited to, selection, job assignment, compensation, promotion, discipline, termination, and access to benefits and training. All employment decisions are made based on individual skills, regardless of such factors as race, color, religion, national origin, sex, age, marital status, sexual orientation, disability or other protected status. MIA Retail Systems Inc will make reasonable accommodations consistent with applicable law to the known disabilities of an otherwise qualified applicant or employee who is able to perform the essential functions of the position. It is our policy not to tolerate discrimination, harassment (including sexual harassment) or retaliation. We comply with all applicable federal, state and local laws on employment and employment practices. We support and abide by the laws prohibiting discrimination, harassment and retaliation. Any employee with questions or concerns about any type of discrimination, harassment or retaliation in the workplace is encouraged to bring these issues to the attention of their immediate supervisor or to HR. Employees can raise concerns and make reports without fear of reprisal. Anyone found to be engaging in any type of unlawful discrimination, harassment or retaliation will be subject to disciplinary action, up to and including termination of employment.