Department Coordinator II (Part-Time)

Department Coordinator II

The University of Louisville Student Affairs is seeking to hire a Department Coordinator II. The Department Coordinator provides comprehensive support for facility operations and event execution within the Swain Student Activities Center (SAC), The Red Barn, Miller Information Technology Center (MITC), and Strickler Auditorium. This position ensures a high-quality experience for clients and guests by executing event logistics, managing technical and audio-visual systems, and supervising student staff as needed. The Department Coordinator works closely with campus partners, ITS, and external vendors to maintain seamless operations, efficient equipment functionality, and exceptional customer service. This position also works with the Events team to support revenue generation by maximizing facility use and ensuring the delivery of outstanding service to external clients.

This position offers an opportunity for the incumbent to gain hands-on experience in the overall management and administration of a 422,000-square-foot student union and provides a comprehensive perspective on student union operations inclusive of event management, staff supervision, and administrative responsibilities.

Essential Duties and Responsibilities :

Event Operations :

• Assists in delivering event services including participation in event services meetings and collaboration with the Events team to address and resolve client concerns
• Collaborates within a group of department coordinators and with full-time staff to ensure adequate staffing for SAC and Welcome Week events
• Executes daily facility operations at the SAC, The Red Barn, MITC, and Strickler Auditorium; ensuring facilities are prepared for events according to departmental quality and safety standards
• Serves as the primary service host for SAC and Red Barn users, providing a high level of service to ensure quality experience for department, student group, alumni association, and non-University customers resolving concerns promptly exercising a sense of urgency and a high standard of care, so all client expectations are met, and event details are realized
• Assists senior staff to ensure Bingham Humanities 101 and Strickler 101 / 102 are staffed on weekday evenings and throughout weekends to ensure AV equipment is operating efficiently before and after use and to provide AV assistance during events

Student Employee Supervision :

Program Coordination :

Other Duties Assigned :

Preferred Qualifications :

Work Hours and Location :

This is a part-time, non-exempt position with a one-year annual renewal contract. The position works a 30-hour regular workweek, and additional work hours may be required based on department needs, programming, staffing, and / or scheduling including some evenings and weekends. The primary work location for this position is at the Belknap Campus.

Employee Benefits :

The University of Louisville offers competitive benefits and perks to eligible full-time and part-time employees. Please visit the University of Louisville Benefits webpage for details.

Student Affairs :

The Division of Student Affairs encourages candidates to apply who have demonstrated the capacity to create supportive work environments, collaborate effectively on teams, and serve the students we admit and aim to attract.

Equal Employment Opportunity :

The University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy. In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans. The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and / or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion.

Assistance and Accommodations :

Computers are available for application submission at the Human Resources Department located at 215 Central Avenue, Ste 205 - Louisville, Kentucky 40208. If you require assistance or accommodation with our online application process, please contact us by email at employment@louisville.edu or by phone 502-852-6258.