Database and Parish Services Coordinator

Job Description

Job Description

Description : SUMMARY

The Database and Parish Service Coordinator leads the stabilization and optimization of the diocesan databases, namely, Sage Intacct, ParishStaq and Pushpay, and related technologies across the diocese. The position assists the diocese in the standardization of parish accounting systems and the parishioner database. This position is the point person for both parish administrative staff and the vendor.

ESSENTIAL FUNCTIONS

Serve as the liaison between database vendors and parish locations, including MSO staff

• Establish relationships with essential staff members at each parish location and MSO to support the stabilization and optimization activities at that location.
• Work with parishes on questions as they continue to migrate data and begin using different modules of the systems.
• Inspect parish books in Sage Intacct, to ensure use of correct accounting procedures and identify risk of potential fraud. Train parish staff as needed, when procedures are not being followed.
• Act as point to contact for adding new users in systems, ensuring internal controls are maintained.
• Review financial records and systems, to identify risk and challenges. Make recommendations to management for process improvement.
• Work with MSO offices to expand the use of parish engagement system for support of diocesan initiatives.
• Ensure data standardization and integrity across the diocese.
• Offer training on functions within the software that may be underutilized. Create training procedures and manuals to assist parishes with data entry.
• Advocate for users when vendors are not meeting specific needs.

Maintain and optimize systems

Steering Committee

Implement Communication Plan

Ongoing Training

Requirements :

EDUCATION, EXPERIENCE, AND SKILLS REQUIRED :

REQUIRED SKILLS, KNOWLEDGE, AND CHARACTERISTICS