Executive Assistant Information Technology

Overview

Provides administrative support for the Information Technology (IT) Senior Management group in a timely and accurate manner. Contacts are made with all levels of personnel, including directors, secretaries, top-level management and various representatives from other companies. Works with some supervision and is responsible for making a minimal range of decisions, escalating to Manager when appropriate and updating Manager on a regular basis.

Responsibilities

What you will do :

• Reviews and directs correspondence to and from the IT Senior Management group.
• Answers and screens incoming telephone calls, directing calls to proper sources.
• Coordinates business meetings and maintains daily schedule for the Sr. Vice President of Information Technology.
• Distributes monthly progress and chargeback reports to appropriate management.
• Establishes and maintains files for the IT Senior Management group.
• Organizes departmental data into charts and graphs as input to presentations.
• Sorts and delivers mail, obtains copies, orders supplies and performs other administrative duties.
• Makes reservations and requests checks for local and out-of-town seminars. Contacts Travel department for airline and hotel accommodations.
• Maintains a file by Company name of each hardware and software contract Maintains a cross-reference document.
• Provides backup support for Executive Secretary during peak workloads and absences.
• Continually performs an activity such as transcribing, viewing a computer terminal and extensive reading. Visual acuity is required to determine accuracy, neatness and thoroughness of work assigned.
• Performs other duties as assigned.
• Complies with all policies and standards.

Qualifications

Work Setting / Position Demands :

Travel Requirements :

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