Job Description
Job Description
The Business Operations Administrator is responsible for entry-level business administration processes, reporting, and accurate record keeping in assigned areas. This role plays a critical part in ensuring smooth business operations, particularly in the areas of sales order processing, service order invoicing, rental invoicing, new rental contract management, customer credit applications, check processing, credit card processing, customer RPO payoffs, loaner / warranty tracking, credit and collection activities, customer support, tax exempt forms management, office supplies, and training class coordination.
What can SITECH offer you?
- A competitive salary, commensurate with your experience and competencies.
- A comprehensive and robust benefits program that includes complete health care, 401(k) matching & Profit-Sharing plan (ROTH and traditional), paid holidays, and a front-loaded PTO program.
- A Tuition Reimbursement program to support the pursuit of accredited college courses.
- An employee development program with professional development staff that allows you to grow your skills and build your competencies to prepare you for future opportunities at HOLT.
Essential Functions :
Models, promotes, reinforces, and rewards the consistent use of HOLT’s Values Based Leadership (VBL) tools, models, and processes to ensure alignment with our Vision, Values, and MissionAssists business units and respond to financial questions / concerns to meet business needsProcess and validate sales and service orders, including PO verification and freight management.Process customer credit applications, working with sales personnel and potentialAccounts Payable- tracks and records invoices from suppliers and subcontractors; Assist with payments to vendors and credit balance returns to customersAccounts Receivable- Submits request to customers as contractually scheduled; Reports monthly billings to be reviewed by managementCollections- ensures payments are made against applications for payment within contractually agreed deadlinesInvestigates and resolves balance sheet reconciling items on a timely basisSetting up new projects in construction accounting system with accurate job cost code and sales tax bucketingMonitor and process RPO payoffs forAssists with tracking of new sales contracts and monthly reporting to managementAssists Project Managers in creating purchase ordersReceive and process tax exemption forms, coordinating with the Tax Department for approvalOverall physical office and inventory managementPrepare and coordinate logistics for trainingWorks safely always, and adheres to all applicable safety policies; complies with all company policies, procedures, and standardsPerforms other duties as assignedKnowledge, Skills, and Abilities :
Knowledge of construction accounting principles, budget preparation, and strong business acumenKnowledge of GAAP (generally accepted accounting principles) as it applies to the construction industry and companyWorking knowledge in the use of computer programs and systems utilized by the company (Accumatica, Microsoft Dynamics, Excel, etc.)Strong research, problem solving and investigation skillsStrong interpersonal communication skills including both written and oralAbility to work in fast paced environment with frequent interruptionsExcellent interpersonal skills to establish working relationships with multiple departments and various levels of the organizationExcellent organizational, planning, multi-tasking, and time management skills, deadline orientedAbility to work independently and manage a team in a fast-paced, high-volume environment with emphasis on accuracy and timelinessEducation and Experience :
High school diploma or equivalent requiredBachelor’s Degree in Accounting requiredUp to three years of applicable experience requiredSupervisory Responsibilities : None Travel :
Up to 5%Physical Requirements :
This position involves extended periods in a stationary position; additionally, occasional movement inside the office to access office machinery, file cabinets,This role frequently communicates with others, must be able to exchange accurate information in these situationsThis role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machinesOccasionally moves materials or equipment weighing up toWork Environment :
This job is generally performed in a professional office environmentFrequently works at fast pace with unscheduled interruptionsDisclaimer : Please note that the above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not to be interpreted as an exhaustive list of all responsibilities, duties, and skills required of the incumbents so classified. All incumbents may be required to perform duties outside of their normal responsibilities, as needed.
#LI-SIT