Accounts Payable & Receivable Specialist

Accounts Payable & Receivable Specialist

The Department of City Planning (DCP) plans for the strategic growth and development of the City through ground-up planning with communities, the development of land use policies and zoning regulations applicable citywide and sharing its perspectives on growth and community needs with sister agencies in collaboration with the Mayor's Office of Management and Budget (OMB). DCP is a great place to work cultivating intellectual inspiration, professional development, and creativity.

DCP's Fiscal Division strives to improve the agency's financial responsibility and operational effectiveness by providing information, analysis, and administrative and technical support to programs and divisions throughout the agency. The Fiscal team's daily operations include, but are not limited to, grant management, accounting, budgeting, financial reporting, and procurement. Due to the relative size of DCP and its diverse funding composition, members of DCP's fiscal team have direct exposure to a wide range of financial functions.

The Role :

• Review agency invoices for accuracy and consistency with purchasing agreements and ensure appropriate back-up documents are received.
• Review employee reimbursement requests to ensure requests comply with Comptroller directives and internal procedures.
• Coordinate with project managers and divisions to obtain verifications and invoice approvals prior to issuing payments.
• Communicate with vendors to retrieve invoices, resolve billing discrepancies, and respond to payment inquiries.
• Process payments and employee reimbursements in the City's payment systems.
• Coordinate with budget and procurement staff to ensure adequate funding is encumbered to pay invoices.
• Monitor and respond to emails sent to the division's accounting mailbox.
• Track agency invoices and payments using established tracking tools.
• Establish and manage agency expense accruals.
• Process journal vouchers to correct payments or reclassify expenses as needed.
• Assist with monthly, quarterly, and year-end close reporting as well as oversight agency accounting exercises.
• Assist with agency check deposits and revenue tracking and reporting, including bank-to-book reconciliations.
• Manage metro cards distributions.
• Prepare ad hoc reports and assist with ad hoc projects for the Fiscal division as needed.

Authorization to work in the United States is required for this position. NYC Department of City Planning does not provide sponsorship for international employees for visa applications, extensions, or status changes, including STEM / OPT visas. Applicants are responsible for ensuring that they meet all qualifying requirements for this position, at the time of application. Only applicants under consideration will be contacted. Appointments are subject to Office of Management and Budget (OMB) approval. This position may be eligible for remote work up to 2 days per week, pursuant to the Remote Work Pilot Program agreed to between the City and the labor unions.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.