Accounts Receivable & Payroll Specialist

Job Title :

• Accounts Receivable & Payroll Specialist  Department : Finance Reports To : Controller Designation : Full-Time / Exempt Salary : $75,000.00 - $90,000.00 Start Date : October 2025 Work Model : In-person To spread joie de vivre through language, culture, and connection!
• Attracting over 150,000 visitors annually, L’Alliance New York is the city’s premier center for French language and francophone arts and cultures.
• As an independent, not-for-profit organization, L’Alliance New York’s mission is to provide our members and students with engaging French language classes and audacious multi-disciplinary programming that celebrates the diversity of francophone cultures and creativity around the world.
• L’Alliance New York is internationally known for offering the largest selection of fully-immersive French language courses for students aged one to 101, and for its renowned cultural programming including the annual Bastille Day celebration that takes place on New York's famed Madison Avenue, attracting over 50,000 visitors each year; the Crossing The Line arts and performance festival that engages NYC cultural institutions in bringing dynamic international artists to audiences; Animation First, the biggest animation festival in the U.S; and the Comic Arts Fest, celebrating the intersection of American and francophone comic arts.  Position Summary The Accounts Receivable & Payroll Specialist manages the invoicing and reconciliation of all incoming revenue streams, including earned income, grants, and donations.
• The role also supports payroll processing and allocation, ensuring payroll expenses are accurately recorded and aligned with internal controls, cost centers, and reporting needs.
• The role is approximately 80% accounts receivable and 20% payroll support, requiring both technical accounting skills and strong coordination across departments.
• Key Responsibilities Accounts Receivable (≈ 80%) Prepare and issue invoices for earned income streams including Language Center tuition, room rentals, cultural programming, sponsorships, and special events.
• Monitor and reconcile incoming payments from a variety of platforms such as Stripe, TicketTailor, ActiveNet, and others, ensuring that all deposits are accurately reflected in the general ledger.
• Maintain an accurate and up-to-date AR ledger, tracking outstanding receivables, credit memos, and customer balances.

Apply payments to open invoices in QuickBooks Online (QBO), ensuring correct GL accounts, classes, and donor / funding source tags.

The person in this role will be expected to perform different tasks as necessitated by the role and the overall business objectives of L’Alliance New York.  Who You Are This role might be a great fit if :

Experience & Qualifications Bachelor’s degree in Accounting, Finance, or related field Minimum 5 years of experience in accounts receivable and / or nonprofit financial operations, including direct responsibility for payroll processing Experience with ADP Workforce Now and QuickBooks Online required Strong analytical, reconciliation, and organizational skills Ability to meet deadlines and collaborate effectively with cross-functional teams Proven ability to work independently with minimal supervision and manage responsibilities autonomously Ability to document processes clearly and contribute to the development of internal SOPs, workflows, and finance manuals Why Join Us We offer a supportive, mission-driven work environment with generous benefits, including :

TO APPLY :

All qualified applicants will receive consideration for employment without regard to race, creed, color, marital status, religion, gender, sexual orientation, national origin, disability status, citizenship status, protected veteran status, or any other characteristic protected by law.