Payroll Processing Specialist

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Overview

Responsible for leading and processing semimonthly and weekly payroll for both exempt and non-exempt employees, and crew member payroll, in a timely, effective, and accurate manner. Payroll processing includes ancillary tasks such as audits, garnishments, deductions, adjustments, and documenting procedures. Responsible for preparing and filing various payroll tax compliance reports with multiple state and federal taxing agencies, maintaining accurate files, and conducting analysis on a frequent basis.

Job Responsibilities

• Processes and submits semimonthly and weekly payrolls to ADP for all employees. This is high frequency, time sensitive work.
• Maintains knowledge of tax rules and regulations that govern payroll administration practices and ensure that payroll-related transactions are processed in compliance with external and internal policies, as well as applicable federal, state and local regulations.
• Maintains payroll operations by consistently following policies and procedures; auditing current records and updating / reporting needed changes.
• Analyzes and confirms pay adjustments.
• Reviews and balances payroll prior to final transmission.
• Reviews and imports employee timecards from Time and Attendance system into ADP Payroll System.
• Reviews the timesheet reports for accuracy, compliance, adjustments, and / or necessary approvals.
• Generates reports for actuals and accruals for vacation and personal time off.
• Sets up, processes, and maintains changes to an employee's voluntary and involuntary deductions such as direct deposits, benefits and garnishments.
• Reconciles and calculates payroll adjustments, issues checks and processes manual checks.
• Assists department managers and staff by answering payroll procedural questions, as well as researching and resolving payroll problems and discrepancies.
• Processes all taxable fringe benefits along with all other year-end entries; reviews and assists in the distribution of W-2s.
• Serves as the lead primary administrator of the Time and Attendance system and handles all system related issues directly with the technical team.
• Processes special payrolls including the annual bonus and year-end adjustment payrolls.
• Maintains employee confidence and protects payroll operations by keeping information confidential.
• Enters and updates employee data changes including setting up new hires into the Time and Attendance system.
• Maintains accurate payroll records and keeps records secure, organized and filed away timely.
• Maintains and prepares various payroll reports for managers, accounting, and HR teams.
• Answers inquiries and requests for employment wage verifications (e.g. banks, workers' compensation carriers, etc.).
• Reviews and downloads all quarterly ADP reports to the internal payroll folder on SharePoint.
• Provides support to HR personnel and handles special HR projects.
• Additional duties assigned by VP of HR.

Qualifications

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. The employee must frequently lift and move up to 10 pounds and occasionally lift and move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time.

EEO Statement

Global Crossing Airlines provides equal employment opportunities to all team members and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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