Facilities Coordinator II

Medxcel is here to lead the transformation of healthcare facilities management by incorporating a new approach to providing services. Created by healthcare, for healthcare, we have a dedicated focus on our people and customers, as well as providing tools, processes, support resources, data analytics and insource strategies that drive results.

The Facilities Coordinator II is responsible for ensuring the smooth operation of the office and administrative functions, as well as providing administrative support to assigned leader or multiple leaders. This position administers office systems and services including vendor management, daily operations, voicemail systems, and clerical functions. The Facilities Coordinator II is also responsible for any ad-hoc data input, as well as assistance in committee meeting preparation and reporting. The Facilities Coordinator II leads training for new associates and serves as a Subject Matter Expert to facilities stakeholders. This position may serve in multiple additional roles depending the facilities in which they serve.

This position is located at Seton Medical Center - Austin, TX

Responsibilities

• Presents a professional, welcoming first contact to all clients, vendors, staff, etc. – by phone, in person, and email.
• Keeps office equipment maintained.
• Provides general meeting support : including arranging, follow up calls, maintaining office space schedules, securing food and supplies, copying + faxing.
• Assists leaders in preparing committee reports, including maintaining or obtaining data needed by the various committees.
• Orders and manages supplies / tools and maintenance of storage areas.
• Makes staff travel arrangements and expense tracking, program and stipend supplies, etc.
• Identifies and implements systems to streamline and gain efficiencies in work processes.
• Organizes and coordinates projects, conferences and other events.
• Participates in multidisciplinary meetings, committees, and projects addressing issues related to educational initiatives, conflict resolution, cost containment issues, implementation of new services / systems, and performance measures.
• Prepares meeting minutes & follow-up on action items.
• Works on special projects as needed.

Administrative Support

Qualifications

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