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Promotions Project Coordinator
Promotions Project CoordinatorSpectraforce Technologies • Irvine, California, United States
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Promotions Project Coordinator

Promotions Project Coordinator

Spectraforce Technologies • Irvine, California, United States
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Title : Promotions Project Coordinator (Marketing Specialist)

Location : Irvine, CA, 92612

Work Structure : Hybrid (3 days onsite / 2 days remote)

Assignment Duration : 2 years (based on performance and business needs)

Position Summary

The Promotions Project Coordinator plays a pivotal role in driving marketing efforts by managing promotional marketing campaigns through all stages of the campaign process. This role requires strong cross-functional collaboration, organizational excellence, and a proactive approach to ensure timely and successful execution of promotional initiatives.

Key Responsibilities

  • Coordinate cross-functional marketing projects from inception to completion, ensuring alignment with business goals and deadlines.
  • Collaborate with creative, brand, and engineering teams to develop engaging landing pages.
  • Partner with medical, legal, regulatory, and compliance teams to create terms and conditions, rules, and FAQs for promotional offers.
  • Develop detailed project plans , establish milestones, and allocate resources effectively to meet objectives.
  • Identify and mitigate project risks , addressing issues proactively as they arise.
  • Provide regular project progress updates , communicate deliverables to stakeholders, and route all jobs for approval through Veeva Vault .
  • Engage with the Call Center to ensure awareness of potential consumer and customer inquiries related to campaigns.
  • Prepare and maintain accurate project status reports and documentation of all project activities.

Qualifications & Experience

  • Bachelor's degree required.
  • Minimum 3 years of professional experience in marketing, advertising, or pharmaceutical industries.
  • Proven experience working with cross-functional teams such as data analytics, legal / regulatory, brand, and engineering.
  • Ability to coordinate and manage multiple marketing campaigns / promotions from planning through execution.

    • Preferred experience with tools such as :

  • Microsoft Suite (PowerPoint and Excel required)
  • Jira , Contentful , Figma , Workfront , Veeva Vault
  • Strong organizational skills with excellent attention to detail; ability to manage timelines, budgets, and logistics effectively.
  • Self-starter with a proactive, collaborative, and highly organized work style.

    • Technical Proficiency

  • Microsoft Office (Excel, PowerPoint required)
  • Familiarity with project management and content tools preferred (Jira, Contentful, Figma, Workfront, Veeva)

    • Values

  • Humble and honest
  • High level of integrity

    • Positive attitude and willingness to learn

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    Project Coordinator • Irvine, California, United States

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