Design Executive Admin / Coordinator

Job Description We are the movers of the world and the makers of the future. We get up every day, roll up our sleeves and build a better world — together. At Ford, we’re all a part of something bigger than ourselves. Are you ready to change the way the world moves?

Digital Product Design (DPD) at Ford is committed to envisioning and creating simple, thoughtful, enjoyable, and compelling product experiences that our customers need and love. We work in close partnership with product and engineering to deliver best-in-class interactions experiences that meet the needs of people today, and in the future. Our team is comprised of a dynamic group of product designers, researchers, visual designers, industrial designers, modelers, and project managers.

In this position… As the Design Executive Admin / Coordinator you are constantly thinking of ways to reinforce our values and ways of working, and how to support our culture of inclusion, empathy and collaboration. Your partnership in supporting four Design Directors is critical to their effectiveness and efficiency.

This role reports to the Talent Management Lead within the Digital Product Design Global Operations team.

Hybrid work model with an expectation to be in office 4 days / week.

Responsibilities As Executive Assistant you will…

• Support the Palo Alto based leadership (4 directors),
• Coordinate complex calendars, schedule meetings, appointments, and manage detailed travel arrangements (domestic and international), including itinerary planning, changes, and consideration for different time zones.
• Manage expense reporting processes, including completing reports for these Directors and reconciling credit cards.
• Ensure the Directors preparedness for meetings and engagements, securing required materials, logistical details, etc.
• Proactively anticipate the Director’s needs, taking initiative to address potential issues before they arise.
• Maintain and organize Outlook, communications, and folders as appropriate, keeping the Directors well-organized and aligned to Company records and retention schedules.
• Support and advocate for all workstreams and members of the Digital Product Design team.
• If local to Palo Alto, support management / organization of the office space, including but not limited to layout, supplies, group activities, executive visits, etc.
• Support and assist onsite events hosted by Digital Product Design, and support special projects as needed.
• Handle confidential business-related data with the utmost discretion, integrity, and sound judgment regarding appropriate information sharing.
• Continuously seek process improvements to increase productivity and efficiency of the Design organization.

Qualifications Basic Qualifications :

Even better if you have :

You may not check every box, or your experience may look a little different from what we’ve outlined, but if you think you can bring value to Ford Motor Company, we encourage you to apply!

As an established global company, we offer the benefit of choice. You can choose what your Ford future will look like : will your story span the globe, or keep you close to home? Will your career be a deep dive into what you love, or a series of new teams and new skills? Will you be a leader, a changemaker, a technical expert, a culture builder…or all of the above? No matter what you choose, we offer a work life that works for you, including :

For more information on salary and benefits, click here :

This position is a range of salary grades 6-7.

Visa sponsorship is not available for this position.

Candidates for positions with Ford Motor Company must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, disability status or protected veteran status. In the United States, if you need a reasonable accommodation for the online application process due to a disability, please call .

This position is hybrid. Candidates who are in commuting distance to a Ford hub location may be required to be onsite four or more days per week. #DPDJOB

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