Administrative Coordinator

Medical Management Group of New York, Inc. (MMG) has been a trusted provider of medical defense services to New York State’s carriers and employers since 1987. As a women-owned business, we are committed to empowering our clients with definitive, accurate, and cost-effective Independent Medical Evaluations (IMEs). Our IMEs are overseen by attorneys who specialize in insurance defense, giving our process a unique medical-legal foundation. With a staff proficient in the regulations that govern IMEs, we assist in defending claims across a wide range of cases including workers’ compensation, general liability, first and third-party auto, long and short-term disability, and life and health claims. MMG supports all medical specialties, providing comprehensive and compliant service to our clients. Position Overview We are currently seeking a detail-oriented and reliable Administrative Coordinator to support our daily office operations. The ideal candidate is organized, professional, and able to multitask effectively in a medical-legal environment. Key Responsibilities Filing and document organization Answering and directing incoming calls Making confirmation calls to claimants and / or attorneys Mailing, faxing, and uploading medical records for scheduled appointments Mailing completed reports to relevant parties Scanning files and ensuring proper digital documentation Scheduling depositions, trials, and physician appointments Data entry and database maintenance Conducting follow-up calls regarding physician appointment attendance (Show / No-Show) Reviewing and organizing medical records for case preparation Various projects as needed Required Qualifications 1–2 years of administrative experience, preferably in a medical office or similar healthcare environment Strong organizational skills and attention to detail Excellent communication and interpersonal skills Ability to handle sensitive information with discretion Proficiency in Microsoft Office Suite and basic office equipment Medical Management Group of New York, Inc. is an Equal Opportunity Employer. This is a hybrid position. Medical Management Group of New York is located in Bohemia, NY (Long Island).