HR Coordinator

Hybrid position three days in the office 2 days remote

Position Summary :

This position performs Human Resources-related duties at the professional level with a primary responsibility to support health care recruitment and retention related activities with a specific focus on addressing patient services vacancies and working collaboratively with the Manager, Talent Acquisition and Affiliate Programs. This role will contribute and support all recruitment related activities for the affiliate. This role will also support secondarily other human resources related functions including payroll processes and contribute to department support and success.

Essential Functions :

• Assure all job vacancies have approved personnel requisitions prior to initiating recruitment efforts. File all requisitions in logbook and maintain same. Maintain listing of current job openings on PPHP's website and create fliers for posting open positions in-house.
• Research opportunities and create copy for job board postings, on websites, and in other media as appropriate. Review applications and resumes to match experience with specific job-related requirements.
• Recruit, screen and conduct preliminary interviews with candidates to fill entry level, technical, and professional job openings. Schedule secondary in person interviews with hiring managers.
• Process criminal, credit, education, and other background checks according to company policy.
• Upon selection of candidate, prepare salary setting, extend offer, and prepare concurrence letter. After candidate acceptance, coordinate all onboarding documents, coordinate a complete personnel file and the two-person auditing process. After the file is considered complete, confirm the date of hire and coordinate IT request.
• Facilitate and / or present NET (New Employee Training) on a rotational schedule set by human resources.
• Ability to work independently and aggressively source and continuously cultivate other recruitment pathways including, but not limited to : job boards, community outreach, vocational schools, academic institutions, recruitment apps, seasonal career fairs and DEI- related sourcing and options to cultivate candidate sourcing and candidate pools.
• Assists with employee transfers (internal recruiting), supporting staff with career - tracking pathways for workforce development.
• Depending upon the number of vacancies and required work to reduce the number of vacancies, this role will also support secondarily other human resources related functions and contributing to department support and success
• Serves as primary resource and HR Practitioner for ADP Workforce Now HRIS functions including all data entry, employee lifecycle transactions and benefits administration enrollments.
• Create all payroll authorizations for bi-weekly payroll process, data entry in ADP Workforce Now, coordinating PA Forms and Excel database files (i.e., Changes and Terminations and New Hires) and send to Finance / Payroll. (Refer to the Human Resources Generalist job description for detailed functions).
• Display courteous, helpful and informative customer-focused demeanor. Must display professionalism and a commitment to the philosophy and mission of the company
• Must be able to multi-task and work with others as a team to accomplish tasks. Must be able to communicate well with colleagues and supervisors regarding work, tasks and issues.

Non-Essential Functions :

Perform other work-related duties as assigned.

Qualifications :

Excellent verbal and written skills in English required, bilingual Spanish abilities a plus.