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Property Manager (Direct Hire)
Property Manager (Direct Hire)J Kent Staffing • Littleton, CO, US
Property Manager (Direct Hire)

Property Manager (Direct Hire)

J Kent Staffing • Littleton, CO, US
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Job Description

Job Description

Compensation : $120,000 - $150,000 / year + discretionary bonus

Benefits :

  • Medical, dental, and vision insurance
  • SEP IRA
  • 401(k) with company match
  • PTO
  • Paid Holidays

Company / Position Overview : Our client, an entrepreneurial commercial real estate investment, development, and property management firm, is hiring a Property Manager. Reporting to the President, the Property Manager will own the day-to-day operations, budgeting, reporting, tenant relations, leasing support, vendor management, and compliance of 6 properties (1 Industrial / 5 Retail; 900K square feet). This role is hands-on, highly visible to ownership, and requires strong financial acumen and exceptional follow-through—plus the ability to be on call for after-hours issues.

Job Duties :

Financial Management & Reporting

  • Prepare the annual property
  • Prepare annual CAM / NNN reconciliations
  • Create and deliver monthly property reports to the Landlord, including :

    • Legal fees, Tenant Improvements (TI), Capital Improvements, and leasing commission schedules

  • Review tenant rent payments monthly
  • Review and approve invoices weekly
  • Maintain annual NNN schedules
  • Pay annual real estate tax bills and coordinate tax appeal matters with advisors

    • Tenant Relations, Leasing & Occupancy

  • Update Tenant Lease Summaries
  • Manage tenant expirations : track dates, discuss renewals with Landlord, negotiate terms with tenants, and handle all paperwork through full execution
  • Process lease assignments : gather financials, run credit checks, present to Landlord, and complete documents through full execution
  • Support tenants’ reconciliation audits by providing invoices and backup
  • Conduct move-out walk-throughs
  • Tour properties weekly to check conditions and meet with tenants
  • Take bi-annual water readings, calculate usage, and invoice tenants
  • Maintain compliance tracking spreadsheets for tenant insurance, HVAC service, grease interceptors, and gross sales

    • Owner, Lender & Broker Interface

  • Participate in bi-monthly Landlord–Broker update calls
  • Join lease negotiation calls with Landlord and counsel
  • Assist the Landlord’s audit team with annual audits
  • Coordinate with the Landlord’s lender : provide requested insurance / financial documents and arrange annual property inspection tours
  • Prepare and assist with insurance renewals and annual inspections; serve as point person for insurance claims, investigations, and litigation

    • Operations, Maintenance & Construction

  • Oversee office staff; manage vendor performance and contracts
  • Bid and supervise contracted services (trash, HVAC, snow, day-porting / sweeping, pressure washing, etc.)
  • Review monthly lighting reports and schedule corrective work
  • Oversee construction management tasks (e.g., asphalt, roofing repairs).
  • Maintain a maintenance log for each property (roof leaks, HVAC, etc.).
  • Ensure vacant units and utility rooms have sufficient heat in winter
  • Be on call 24 / 7 / 365 for after-hours issues

    • Compliance & Government Filings

  • File Annual / Periodic Reports with the Colorado Secretary of State for all entities
  • Maintain Energize Colorado energy-reporting requirements for buildings >

    • 50,000 sq. ft.

    Records & Systems

  • Scan and archive new leases and renewals
  • Keep organized digital records on the server for all property, tenant, and vendor documents

    • Required Qualifications :

  • 10+ years of commercial property management experience (retail and / or office)
  • Strong budgeting, CAM / NNN reconciliation, and general accounting literacy
  • Proficiency with Skyline (or similar property / accounting software), AVID invoice workflow, and Microsoft Excel
  • Contracting and vendor management experience, including RFPs and performance oversight
  • Solid understanding of commercial leasing (renewals, assignments, credit review, documentation)
  • Excellent written and verbal communication; confident with owners, lenders, brokers, attorneys, and tenants
  • Ability to travel between properties, conduct regular site tours, and respond to after-hours emergencies

    • Preferred Qualifications :

  • Colorado portfolio experience and familiarity with state / local regulations
  • Experience with insurance claims, annual audits, and tax appeals
  • Construction / CapEx oversight experience (roofs, paving, TI / CapEx coordination)
  • Exposure to energy benchmarking / “Energize Colorado” reporting

    • Work Style & Values :

  • Meticulous, organized, and deadline driven
  • Calm under pressure; strong customer service orientation
  • Ownership mindset with high integrity and discretion
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    Property Manager • Littleton, CO, US

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