Facilities Coordinator (Onsite)

Facilities Coordinator (Onsite)

As a CBRE Facilities Coordinator, you will support the daily operations of the facility by coordinating maintenance services, vendor engagements, and operational activities. This includes managing work orders, preparing purchase orders, scheduling repairs, and ensuring timely completion of services. Additionally, you will assist with event logistics, uphold safety and cleanliness standards, and provide comprehensive support to ensure the smooth functioning of the workplace.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You'll Do :

• Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.
• Support the Facilities Manager in maintaining efficient day-to-day operations.
• Prepare and manage purchase orders for parts and supplies.
• Coordinate and schedule vendor services for maintenance and repairs.
• Oversee general facility operations and team activities.
• Perform routine tasks to maintain cleanliness, safety, and operational functionality.
• Assist in organizing and managing event setup and logistics.
• Monitor and follow up on vendor services to ensure timely completion.
• Acknowledge all client inquiries and collect work orders.
• Collect information reports to find out performance and progress status.
• File work orders, proposals, department files, and other paperwork submitted by vendors.
• Monitor activities that happen outside the building, such as proper waste disposal and recycling.
• Follow instructions, short correspondence, and memos and ask clarifying questions.
• Respond to common inquiries or complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

What You'll Need :

Equal Employment Opportunity : CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law. Candidate Accommodations : CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).