Administrative Secretary

Fire Department Administrative Secretary

The City of El Cajon is currently searching for a detail-oriented individual to join the Heartland Fire and Rescue team. The ideal candidate will be a team player who is organized, resourceful, possesses excellent communication skills, and the ability to undertake a range of clerical and administrative tasks. El Cajon is seen as a leader among cities and a wonderful location to live, work and play. The City prides itself on a workplace culture that empowers employees to support a strong work-life balance and professional development. The City offers extensive benefits plans, defined retirement, wellness incentives, and much more. Ultimately, El Cajon is a shining example of a local government that provides exceptional municipal service with an innovative mindset.

HEARTLAND FIRE AND RESCUE (HFR) was formed via a Joint Powers Agreement (JPA) to oversee fire and rescue services for the Cities of El Cajon, La Mesa, and Lemon Grove. HFR is an ISO Class 1 fire department that serves a regional population of nearly 200,000 and receives approximately 34,000 annual calls for service across its eight stations.

The following duties are typical for this classification :

• Provides the public with information requiring knowledge of City department, City Council and / or administrative policies and procedures;
• Prepares agendas and takes minutes of meetings;
• Composes and types correspondence and other general materials on general, technical subjects and / or confidential files;
• Logs, routes and tracks scheduled performance evaluations of departmental staff;
• Creates, revises and maintains filing systems;
• Prepares layout of departmental material to be printed;
• Conducts inquiries into administrative concerns or problems and may make recommendations for action;
• Schedules meetings and appointments for administrative staff;
• Greets office visitors and screens for referral to appropriate personnel;
• Maintains control of departmental office and safety supplies;
• Prepares and maintains departmental forms and records retention files;
• Prepares and processes payroll records;
• Maintains logs and monitors budget expenditures;
• Takes and transcribes dictation or tapes;
• May provide clerical assistance in support of budget and financial reports;
• May be required to log and collect fees for department services;
• May lead the work of other clerical staff.

Education : Equivalent to completion of high school, supplemented by course work or special training in secretarial science or business including training in word processing or personal computers.

Experience : At least three years of full-time experience performing the full range of responsible secretarial and / or clerical work, including word processing, screening of visitors, maintenance of filing systems and handling of minor administrative tasks; experience transcribing dictation may be desirable for some positions.

Special Requirements : Ability to type at a corrected speed of 45 w.p.m., with a maximum of 5 errors. A typing certificate issued within the past 12 months must be submitted with your application. This certificate must include all of the following :

Below is a list of various agencies throughout the county that may provide valid typing certificates.

LOCATION

PHONE NUMBER

ADDRESS

Chula Vista Adult School

619-796-7000 (Alt. 619-796-7008)

1034 Fourth Avenue, Chula Vista, CA 91911 (Room 109)

Montgomery Adult School

619-600-3800

3240 Palm Avenue San Diego, CA 92154

National City Adult School

619-336-9400

517 Mile of Cars Way, National City, CA 91950

San Ysidro Adult School

619-428-7200

4220 Otay Mesa Road, San Ysidro, CA 92173

Escondido Adult School

760-737-8000

220 W. Crest Street, Escondido, CA 92025

Grossmont Adult Education

619-588-3500

1550 Melody Lane, El Cajon CA 92019

Poway Adult School

858-668-4024 (Alt. 858-668-4102)

13626 Twin Peaks Road, Poway, CA 92064

San Diego County Office North City Campus

619-388-1800

8355 Aero Drive, San Diego, CA 92123