AWARD SPECIALIST (STAFF ACCOUNTANT)

Award Specialist (Staff Accountant)

Scripps Research is a nonprofit biomedical institute ranked as one of the most influential in the world for its impact on innovation. We are celebrating our 100-year legacy. This significant milestone marks a century of seminal discoveries in immunology, infectious diseases (such as COVID-19, flu, HIV), neuroscience, heart disease, cancer, and more. Located in La Jolla, California, the institute houses six research departments, multiple Nobel laureates, a top-ranked graduate school and a leading postdoctoral training program. We work hand-in-hand with researchers of the Scripps Research Translational Institute and Calibr to merge foundational studies in biology, chemistry and computer science with translational science to produce pioneering drugs and advances in digital and precision medicine. Together, we cultivate new scientific leaders and expand the frontiers of knowledge to deliver medical breakthroughs impacting human health around the globe. If you have a passion for making a difference, this could be your opportunity to join our transformative team.

The Award Specialist plays a key role in supporting the Office of Sponsored Programs by working with the Award Operations Manager to advance the reporting and financial management of the institution's scientific efforts. Key responsibilities include reviewing award documents to ensure compliance with sponsor terms and conditions, interpreting and applying budgetary regulations, and ensuring data accuracy and integrity in the institute's eRA system (Streamlyne) and ERP system (Workday). This role will collaborate with both scientific and administrative teams to maintain accurate project-specific budgets and provide timely sponsored programs and financial reporting.

Responsibilities and duties include :

• Review sponsor specific award documents, interpret terms and conditions, and apply budget information and regulations accurately
• Create and maintain award records, ensuring proper documentation and record keeping
• Research historical award budgets, verify the accuracy of data, and make corrections if necessary
• Develop and manage internal project-specific budget templates, collaborating with Financial Analysts to finalize, monitor, and adjust project budgets, ensuring prompt and accurate entry in the ERP
• Ensure data integrity across multiple systems
• Assist with eRA and ERP system administration and data management
• Prepare specialized reports and / or provide support for reporting requests as needed
• Support monthly billing priorities and procedures and contribute to ensuring smooth cash flow operations
• Perform special projects as assigned (e.g., budget projections support, analysis to support Management, systems implementation, etc.)
• Maintain a working knowledge of Sponsor and Scripps Research requirements and regulations
• Serve as primary point of contact for the shared grants inbox, coordinating incoming sponsor communications and notices of award
• Collaborate effectively with Pre-Award, Post-Award, and Central Finance Sponsored Programs teams to support short and long-term organizational outcomes and key results
• Details of established essential functions for this position will be addressed / discussed during the interview process.

Requirements include :

The expected hiring range for this position is $31.00-$37.20 / hourly, commensurate with experience. Consideration will be given to experience that exceeds the listed requirements.

Comprehensive benefits include :

The above statements describe the level of work performed and expected in general terms. The statements are not intended to list all the responsibilities, duties and / or skills required of employees so classified, and the content herein is subject to change due to the business needs of Scripps Research, with or without notice. Furthermore, nothing in this job description shall be interpreted to be in conflict with or to eliminate or modify in any way the employment-at-will status of Scripps Research staff.

The Scripps Research Institute is an Equal Opportunity Employer. We promote diversity of thought, culture, and background in the fields of science. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected characteristic or status.