Program Coordinator

Cancer Center Administrative Support

This position provides administrative support to the leadership, planning, and evaluation activities of the Robert H. Lurie Comprehensive Cancer Center. This position plays a key role in ensuring the center is aligned with the goals and priorities set by leadership and supports general processes used by our center to obtain effective internal and external advice, set priorities, make decisions, and define and evaluate Center strategic plans and activities. This includes such activities as meeting scheduling and administration, follow through on priorities set at meetings, and reporting of relevant cancer center data. Please note : This position involves in person meetings and cannot be 100% remote.

Specific responsibilities include :

• Manages day to day operations.
• Ensures that program / project mission, values, guidelines, policies & procedures are implemented & maintained.
• Manages design and development of program databases; compiles & analyzes data; prepares reports.
• Reviews processes and recommends changes to incorporate state-of-the-art technology as appropriate into administrative, recruitment, marketing, and educational components.
• Identifies service improvement opportunities that will better enable program / project to achieve its goals and objectives.
• Creates and nurtures relationships with organizations to develop a network of enthusiastic organizations engaged via active participation in the success of the program / project.
• Observes program sessions and interacts with participants for purpose of gaining consumer insight, growing and strengthening program knowledge, and optimizing client satisfaction.
• Coordinates the collection, analysis & reporting of required information for surveys, review documents, public information documents, etc.
• Coordinates programming, educational, student, alumni, workshops, meetings, etc. including speakers, agendas, etc.
• Develops plans and arranges meetings, workshops, events, etc. designed to exchange information, promote research objectives, and to build internal and external relationships within NU.
• Ensures that event details including communication, venues, presenters, travel arrangements, materials, refreshments and technology are arranged and completed in an appropriate and timely manner.
• Prepares proposals; provides administrative guidance for grant preparations including budgets and justifications.
• Identifies & obtains external expertise as needed and works with content experts for current and new programs.
• Reviews programs / projects to increase efficiencies to support growth.
• Administers & maintains existing strategic plans.
• Participates with area / unit senior staff in the conceptualization, development and presentation of materials used in functional operations.
• Performs other duties as assigned.

Minimum competencies required include : detail-oriented; excellent organizational, interpersonal, and communication skills; comfortable using office computer programs, including virtual meeting platforms.

Preferred qualifications include experience in academia and / or cancer research. Preferred competencies include experience in meeting and strategic planning.