Student Support Coordinator

Job Description

Job Description

Position Overview

RMGS, Inc. is currently recruiting a Student Support Coordinator in support of Naval Small Craft Instruction and Technical Training School (NAVSCIATTS) in Stennis, MS.

Roles and Responsibilities

• Provide specialized administrative support and coordination of logistic support activities.
• Serve as Interpreter for Spanish speaking students during non-duty hours.
• Maintain the personnel tracking matrix and ensure updates are entered in a timely manner.
• Responsible for the orientation, accountability, and issuance of security IDs for all students.
• Coordinate and schedule appointments for issuance of all students Common Access Cards (CACs).
• Coordinate and conduct Field Studies Program (FSP) events for all International Military Students (IMS), adjusting for annual throughput increase of 15% per fiscal year.
• Assist with the yearly FSP Budget for review by the IMSO and forward to NETSAFA and NAVY IPO for acceptance and implementation.
• Coordinate with course instructors to write, proofread and upload International Student Academic Reports (ISAR) to Security Cooperation Training Management System (SC-TMS) for individual IMS. Provide any additional remarks on students’ participation in extracurricular and community affairs.
• Assist in the administration of English Comprehension Level (ECL) testing for IMSs. Record and archive scores for placement in IMSs’ files.
• Conduct pre-briefing for all IMS before departure to FSP activities to ensure they understand the objectives of the event. Brief escorts on their role and responsibilities, ensuring they also understand the objective of the FSP and topics to be covered. Provide IMS with emergency and assistance phone numbers. Inform the appropriate funding clemency representative of any significant changes involving participants, itinerary, or funding requirements.
• Provide technical support for programming dormitory doors and key cards.
• Maintain adequate inventory of office supplies, forms, and printed materials, and notifies the appropriate person for re-ordering.
• Gather all travel and medical records and other required documents form IMSs upon arrival. Checks passports / visas and compares with IMS International Travel Orders (ITO) for accuracy; notes any discrepancies. Escorts the IMS to their berthing assignment and demonstrates the proper function of room amenities such as safe, microwave and telephone. Provide IMSs with any necessary further instructions / guidance.
• Assist with locating and making venue reservations, in support of a 20% increase in Graduation Ceremonies and conducts all related supplementary duties for set-up and break-down, such as : arrangement of flags, chairs, lecterns, diplomas, and plaques; uploading PowerPoint of student photos to computer for use with projector and screen; ensures proper functioning of lectern digital display; and transportation of students. Additional tasks may include filing the role of Master of Ceremony.
• Assist in creating FSP Schedule for each class, ensuring all cultural differences are reviewed and handled accordingly within the appropriate Chain of Command.
• Perform record keeping and database management and create a class roster for each class.
• Schedule the daily and weekly activities for IMS and ensure changes are promptly identified to alleviate any discrepancies between scheduled activities and the Course of Instruction for the Students.
• Coordinate all travel and lodging requirements for students attending FSP events located within a four-hundred-mile radius of NAVSCIATTS.
• Attend official command functions and social events to include evening and weekends as required. Travels as required.
• Coordinate with the Supply Department for collection / payment for student lodging at the end of each Semester.
• Comply with Navy policy and procedures in the use and responsibility of U.S. Government Fleet Fuel card program, per NAVSUPINST 4200.98A.
• Complies with policies and procedures as set forth in the corporation’s Handbook of Policies and Procedures.
• Write correspondence in accordance with SECNAVINST 5216 Correspondence Manual, when necessary.
• Perform data entry on IBM-compatible computers utilizing current versions of Microsoft Windows, and Microsoft Office applications like Access, Excel, Word, PowerPoint and other related programs.

Required Qualifications and Experience

Five (5) years’ experience writing professional correspondence and documents.

Company Overview

RMGS, Inc. is a growing small business headquartered in Virginia Beach, Virginia. We provide security-related training and advisory services to the U.S. Government, allied nations, and private industry. We are an equal opportunity employer. RMGS, Inc. does not discriminate on the basis of race, color, religion, gender, sexual orientation, national origin, political affiliation, parental status, age, veteran status, medical condition or disability, genetic information, or any other protected status under federal, state, or local law.

Company Benefits

RMGS, Inc. offers the following benefits as applicable :