Senior Executive Support Specialist

Job Description

Job Description

Salary :

Parra Consulting Group (PCG) is seeking a Senior Executive Support Specialist to provide full-spectrum executive administrative support to senior leadership at the Federal customer. This role operates in a high-tempo, TS / SCI environment and is critical to ensuring smooth daily operations, accurate task tracking, and mission readiness in support of customers global exploitation mission.

Key Responsibilities

• Manage and deconflict complex executive calendars across multiple senior leaders.
• Schedule meetings and secure conference rooms; coordinate with external offices to support high-level engagements.
• Prepare agendas, minutes, and read-ahead materials for leadership briefings.
• Maintain and track actions in customers Action Request Tracking System (DARTS), ensuring 100% on-time completion of taskers.
• Review, edit, and quality-control outgoing correspondence, signature packages, and staff summaries for proper grammar, format, and security markings.
• Screen incoming correspondence and determine appropriate routing or action.
• Create and manage travel orders in the Defense Travel System (DTS), validate funding lines, and process domestic / OCONUS travel with APACS submissions as required.
• Monitor and track official travel and prepare read-ahead packets for leadership.
• Prepare, review, and track internal and external staff clearance and nomination packages, ensuring timely progression through all gate advancements.
• Liaise with security staff and contracting officials to maintain compliance with clearance requirements.
• Maintain official files, update file plans, and execute destruction / retirement actions in compliance with DIA records retention policies.
• Ensure inspection-ready documentation for internal audits and CDRL deliverables.
• Prepare Monthly Status Reports (MSR), training documentation, and property / accountability updates in accordance with DIA standards.
• Support SOP updates and process improvements to increase efficiency and reduce scheduling or correspondence errors.
• Assist with high-profile visits, ensuring proper escort control, visitor vetting, and protocol compliance for U.S. and foreign dignitaries.

Qualifications

Why Join PCG

Parra Consulting Group offers a mission-focused, collaborative environment where your skills directly support national security. We provide competitive compensation, 100% employer-paid medical / dental / vision coverage, life and disability insurance, and an unlimited PTO plan, ensuring both professional growth and work-life balance.