Pipeline Safety Administrative Assistant

Pipeline Safety Administrative Assistant

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About the Indiana Utility Regulatory Commission (IURC) : The Indiana Utility Regulatory Commission is an administrative agency that hears evidence in cases filed before it and makes decisions based on the evidence presented in those cases. An advocate of neither the public nor the utilities, the Commission is required by state statute to make decisions in the public interest to ensure the utilities provide safe and reliable service at just and reasonable rates.

Role Overview : The Indiana Utility Regulatory Commission's (IURC) overall mission is to ensure that safe, adequate, efficient, and reliable utility services are provided at just and reasonable rates; that the interests of all stakeholders are effectively evaluated and balanced; and that the well-being of the state, its economy and its citizens are advanced, protected and preserved.

The Pipeline Safety Division's (PSD) mission is to ensure the safe and reliable operation of Indiana's pipeline transportation system by enforcement of state and federal pipeline safety regulations. This mission is accomplished largely through inspections, investigations of pipeline accidents, training, outreach programs, and enforcement through compliance actions and monetary sanctions.

The Pipeline Safety Division Administrative Assistant provides administrative and clerical support to the division in which they are assigned centered around case file management and communication. The position plays a critical role in helping to maintain, organize, and process information, mainly around our damage enforcement process through managing damage case information, mailings, records, and files - both electronic and hard copy, in compliance with established Commission standards and helps to ensure the efficiency and effectiveness of Division operations.

The workplace location for this position is the IURC's office in Indianapolis.

Salary Statement : The salary for this position traditionally starts at $50,666.00 but may be commensurate with education or work experience.

Essential Duties / Responsibilities : Ownership of multiple steps in our Utility Plant Protection (UPP) Process, including but not limited to :

• Communicating with internal and external parties on case information
• Importing data into Dynamics 365 to establish new cases
• Managing the upload process for case files
• Ownership over critical mailings
• Managing multiple Microsoft Excel Workbooks and Microsoft Word documents
• Data entry and analysis
• Attendance at the monthly Underground Plant Protection Advisory Committee ("UPPAC") Meetings
• Effective communication with members of the General Counsel team, the members of the Underground Plant Protection Advisory Committee, and internally with Pipeline Safety Division team members

General administrative and clerical duties and responsibilities (e.g. - answering telephones, processing mail, filing, proofreading reports, making and distributing hard copies of certain documents, etc.)

Job Requirements : Must possess a High School diploma or GED certificate. Some college or technical training in IT would be preferred. Excellent attention to detail. Advanced knowledge of Microsoft Office Suite, especially Microsoft Excel. Some knowledge of Microsoft Dynamics CRM and SharePoint. Solid verbal and communication skills. Self-motivated. Extremely organized and time efficient.

Benefits of Employment with the State of Indiana : The State of Indiana offers a comprehensive benefit package for full-time employees which includes :

Equal Employment Opportunity : The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.