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Account Clerk III

Account Clerk III

City of Virginia BeachVirginia Beach, VA, US
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Join Our Team At Virginia Beach Parks And Recreation

Work with the best work for Virginia Beach Parks and Recreation! Join our team and contribute to our 60+ year track record of providing legendary experiences! We are dedicated to promoting healthy lifestyles and protecting our environment. We ensure all residents regardless of their physical, social, and economic circumstances can access our programs. By providing enriching and memorable lifelong experiences, we strive to enhance the quality of life for our community by improving the physical and mental well-being of our residents.

Are you...

  • Able to keep a positive attitude and foster excellence through your actions, words, and appearance? Personable and genuine with your communication-both written and verbal?
  • Someone who seeks opportunity to learn and understand the experience of others, creating a collaborative environment for all voices to be heard? Able to embrace differences and individuality to encourage inclusion? Willing to listen with an open mind?
  • A problem solver who can work through sticking points and difficult conversations, holding yourself and team members to the highest standards of accountability?
  • Able to find opportunity in challenges, no matter how difficult, finding creative solutions?
  • Able to model sustainable practices to ensure an environmental conscious and productive culture (Ex : Recycle, reduce waste, optimize resources, and improve processes)?
  • Going to take ownership of your time with the department and strive for excellence?

Then we want you to join our team!

As a vital member of the Parks and Recreation Human Resources Team, you will play a key role in managing electronic timekeeping and the human resources information system for 1,300-1,500 employees. We are seeking a proactive team player with exceptional attention to detail, excellent time management skills, and strong organizational skills. These qualities are essential for helping the team meet its goals and ensuring timely and accurate processing of payroll and HR related deadlines.

Our Role

  • Manages and audits data within the electronic timekeeping system (Kronos / UKG / VBTime) and the human resources system (InSITE / Workday) to ensure accuracy and compliance for assigned timekeeper groups.
  • Review, audit, and reconcile timecards, leave entries, and payroll reports for accuracy, ensuring compliance with city and department policies.
  • Investigate and resolve payroll irregularities or discrepancies in coordination with supervisors and central payroll.
  • Process payroll adjustments, historical corrections, and special pay codes during weather events as needed.
  • Provide guidance and training on payroll policies and timekeeping procedures to employees at all levels of the organization.
  • Process HR transactions in the HRIS, including but not limited to employment status changes, personal data updates, and terminations. Verify that required supporting documents are received, acceptable, and uploaded into the HRIS.
  • Interface with employees at all levels of the organization on various HR and payroll matters, providing clear communication and actionable solutions.
  • Demonstrate proficiency in Microsoft Excel, utilizing advanced functions, formulas, and data analysis tools to manage and report on complex payroll, leave, and HR data efficiently.
  • Generate and analyze reports on payroll and leave data to identify trends, ensure accuracy, and provide actionable insights to leadership.
  • Create and maintain resources such as process guides, job aids, and reference materials to support payroll and leave management.
  • Monitor and manage driver alert notifications to ensure timely action and resolution in compliance with department policies and procedures.
  • Provide administrative support on a variety of department-wide initiatives, which require accurate and timely reporting, proficiency use of Microsoft Word, Excel and PowerPoint, and collaborations with cross-functional teams.
  • Perform other job duties requiring skills, knowledge and physical requirements as demanded by those duties described or less. Individual assignments will be determined by the supervisor based on the current workloads and department needs.

    The P&R Employee Experience

    At Virginia Beach Parks & Recreation, our success is because of our dedicated employees. We are intentional about creating an employee experience where you are empowered to reach your full potential, are supported through strength-based initiatives, and are confident in your abilities. We champion a workplace culture built on our cultural foundations : Professionalism, Respect, Accountability, Integrity, and Citizenship. These guiding principles of behavior cultivate a positive and high performing work environment. Success is recognized and celebrated, and legendary experiences are the core of who we are.

    Full Time Perks

    Employees who are new to the Virginia Retirement System are eligible for :

  • 11 Paid Holidays plus 3 Additional Personal Holidays
  • 18 Days of Paid Time Off (PTO)
  • Medical, Dental, Vision, and Prescription Coverage
  • Legal and Identity Theft Protection
  • Virginia Retirement System (VRS) Hybrid Retirement Plan & Basic Life Insurance
  • Commonwealth of Virginia 457 Deferred Compensation Plan (COV457)
  • Hybrid 457 Cash Match
  • Virginia Local Disability Program (VLDP) Income Replacement (Short-Term Disability, Long-Term Disability, and Long-Term Care)
  • Optional Life Insurance
  • Wellness Programs
  • Employee Assistance Program / Work-Life Services
  • Paid Maternity / Paternity / Parental Care Leave
  • Hybrid Remote Work Schedule Upon Completion of Initial Training and Flexible Scheduling Options
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