Administrative Coordinator (Contractor)

Description

This position will be employed through Noor Staffing Group working remotely throughout the U.S.

At BFW Publishers, we are passionate about creating the best teaching and learning tools for teachers and their students. We have a proud history of providing bestselling resources for AP and other High School courses. We are looking for an Administrative Coordinator (Contractor) to work 30-40 hours per week in our High School Editorial group. This is a 6-month contract position and will be reviewed for possible extension beyond that point based on volume of work.

The Administrative Coordinator (Contractor) will provide vital support to High School Editorial team members, including our Assistant Editor, Development Editors, Media Editors, Program Managers, Associate Media and Assessment Director, Associate Content Development Director, and Program Director. This position also facilitates interactions with key cross-functional groups, such as Accounts Payable, Finance, Legal, and Marketing, as well as with external collaborators, including authors, vendors, freelancers, and educators. The role involves performing essential administrative tasks, including preparing manuscripts, processing payments, and updating data in company systems. By addressing miscellaneous needs and challenges that arise, the Administrative Coordinator (Contractor) helps ensure the smooth daily operations of the High School Editorial team.

Responsibilities include, but are not limited to :

• Communicating proactively across teams to gather information, answer questions, and resolve problems.
• Coding and processing invoices.
• Ordering payments for authors and vendors.
• Ordering gift cards and payments for market research participants.
• Preparing manuscript for turnover into Production.
• Creating tickets in Jira to facilitate project management.
• Preparing and updating spreadsheets, logs, and other tracking documents.
• Programming surveys and processing results data in Qualtrics.
• Preparing request documents for contracts and agreements.
• Routing documents through DocuSign.
• Onboarding and maintaining contractors via a third-party management tool.
• Other administrative tasks as required.

Required Qualifications :

Pay Rate : $27 / hour

Hours : 30-40 hours per week

Assignment Date : October 27, 2025 - April 27, 2026 (with possibility of extension)

Location : Remote USA

Please include a cover letter with your application.

This is a contract position administered through Noor Staffing Group. Weekly hours will be based on available work and may fluctuate between 30-40 hours. The position is intended for six months, though early termination is possible if either party determines the role is not a fit, following the terms outlined by Noor Staffing Group.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.