Assistant to the Secretary of the Board

Assistant to the Secretary of the Board at The University of San Francisco summary :

The Assistant to the Secretary of the Board provides comprehensive administrative support to the Office of the President and Board of Trustees, managing executive coordination, complex projects, and institutional initiatives. Key duties include overseeing office operations, governance support, financial oversight, student employee supervision, and event coordination. This role requires strong discretion, organizational skills, and the ability to collaborate with senior leadership within a higher education environment.

Job Title :

Assistant to the Secretary of the Board

Job Summary :

The Assistant to the Secretary of the Board provides high-level administrative support to the Office of the President and the Office of the Board of Trustees. Reporting directly to the Secretary of the Board, this position is responsible for the daily coordination of executive functions, management of complex projects, and implementation of effective administrative systems that support institutional priorities.

Based on the nature of the responsibilities and the confidential and service-intensive environment of the Office of the President / Board of Trustees, this is a full-time, in-person position.

As a key member of a small executive support team, the assistant regularly interacts with the President, the Secretary of the Board, the Sr. Director of Board Operations, the 38-member Board of Trustees, and other senior university leaders. The position requires exceptional discretion, sound judgment, and a demonstrated ability to work both independently and collaboratively with a high degree of professionalism.

Full Job Description :

Executive and Administrative Operations

• Oversee the day-to-day administrative functions of the President's and Board of Trustees' Offices, including procurement, vendor coordination, technology needs, and records management.
• Draft and manage correspondence involving internal and external stakeholders.
• Support the Secretary of the Board and Senior Director of Board Operations in executing special projects, events and institutional initiatives.
• Recommend and implement process improvements to enhance administrative effectiveness.
• Oversee office logistics and physical facility needs, including supplies, furniture, and equipment.

Governance and Committee Support

Financial and Budget Oversight

Student Employee Supervision

Presidential Events and Commencement Coordination

General Support and Engagement

Qualifications

Required :

Core Competencies :

Full-Time / Part-Time :

Full time

Pay Rate : Salary

Salary Range :

$80,000-$90,000 annualized; commensurate with experience

Keywords :

administrative support, executive coordination, board of trustees, higher education administration, project management, budget oversight, event coordination, student supervision, confidential correspondence, office logistics