Project Administrator

Job Description

Job Description

Salary : About Us

At AlfaTech we believe in more than just engineering solutions; we believe in promoting a culture of agility, collaboration, and inclusion. As a leading consulting engineering firm, we provide thoughtful engineering design that is technologically forward thinking, innovative, and environmentally conscious, ensuring that our contribution to our built environment is flexible, sustainable, and lasting across all the market segments we serve.

If you're driven by a passion for engineering, innovation, and making a difference, if you thrive on challenges and adapt quickly to change, and if you are looking to be part of a dynamic team of empowered, smart, energized, professionals, then AlfaTech is the place for you.

Job Summary

In this role, you will be responsible for providing general project management, organizational, and administrative support to the Project Manager (PM) and Project Team. A successful candidate will be self-motivated, organized, creative, and can multi-task. This individual must have the ability to work independently and as an effective and engaged team member in a fast-past environment. Strong initiative and follow-through is essential for this job.

It is expected that the majority of your time be billable to projects. The Project Administrator will provide backup to other Project Administrators (PA) and / or Document Controllers in the group, as the project workload and schedules dictate.

Core Responsibilities

General

• May work directly with the Client, Contractors and external team members.
• Build and maintain collaborative relationships with internal and external stakeholders.
• May work directly with project engineers to produce reports, logs or other project materials, as assigned by the Project Manager.
• Works with Project Managers to resolve priorities.
• Meets schedules. Advises project team members and Project Managers when there may be a problem in meeting an upcoming deadline.
• Coordinate project meetings and project deliverables.
• Attends all project meetings, records meeting minutes, and distributes them to the project team. May present on project administration processes if required.
• May lead design team calls in Project Managers absence if required.
• Assists the Project Manager in preparation of materials for meetings.
• Assists Project Managers with the preparation and development of project planning and monitoring tools.
• Maintain the team calendar and advise project team of upcoming deadlines.
• Available during regular business hours to meet and respond to the needs of clients and to be available to AT staff, and as needed beyond regular business hours when necessary.

Construction Administration (CA)

Quality Management, Change Management, Document Production and Control

This is meant to summarize the roles responsibilities and provide some information and structure. At AlfaTech we encourage our staff to think outside the box and explore opportunities beyond the confines of ones stated responsibilities to bring new thoughts, ideas, and innovations to our company.

Ideal Candidate

Essential Requirements

Salary Range

This is a hybrid role. It is anticipated that the working days in the office will be done at our San Francisco, CA office. The expected salary range for candidates who will work in San Francisco, CA is $35 - $40 per hour. The final offer to our new team member will be dependent on several factors that may include but are not limited to the length, breadth, and depth of experience within the job and the industry, education, etc. ATCE is a multi-state employer, and this salary range may not reflect positions that work in other states.