Office Manager

Job Description

Job Description

Description :

We are seeking an Office Manager to work with our fun and experienced team in our maintenance and HVAC contracting office. Ideal candidates will be proactive, organized, and detail-oriented with great communication and customer service skills.

Maintenance Management, LLC is a full-service property maintenance company specializing in maintaining commercial properties with extensive experience in larger office buildings and medical offices.

Our experienced technicians take care of any maintenance issue a business needs to address, be it heating, ventilation, air-conditioning (HVAC), building maintenance and repair, energy management, or preventative maintenance.

General Office Duties

• Support day-to-day operations of the office
• Prepare and deliver daily bank deposits
• Office Management
• Serve as the first point of contact for incoming calls and office inquiries
• Oversee office upkeep, supplies, uniforms, and technology needs
• Coordinate office events and team activities
• Review employee timecards and assist with new hire onboarding
• Accounts Payable
• Manage the full accounts payable process
• Enter invoices and maintain accurate records in the accounting system
• Track purchase orders and reconcile vendor accounts
• Handle company credit card transactions and reporting
• Work Order Management
• Assist with the entry of work orders into company systems
• Monitor and manage work order flow to ensure timely completion
• Serve as a liaison between office staff, field staff, and vendors for work order coordination

Compensation

Requirements :