Construction Project Coordinator

Job Description

Job Description

About Hydration Room

Founded in 2014 by Dr. Brett Florie, Hydration Room is redefining proactive healthcare by blending holistic wellness with Western medicine. With 45+ clinics and rapid expansion underway, our mission is to deliver exceptional IV and injection therapies in a supportive, wellness-focused environment. We are a high-growth health and wellness company committed to raising the standard of clinical care and patient experience.

Role Summary

The Construction Project Coordinator plays a key role in supporting the successful delivery of new Hydration Room clinics. Reporting to the VP of Expansion, this position manages the administrative and coordination aspects of construction, including permitting, landlord approvals, scheduling, vendor communication, and project documentation. The Construction Project Coordinator ensures projects progress smoothly from site vetting through opening day, aligning cross-functional teams so clinics open on time and on brand.

Location : Irvine, CA (Hybrid)

Reports to : Vice President, Operations and New Stores

Hourly Rate : $25 - $30

What We Offer

• Competitive pay
• A fun, growing workplace where you can promote health and wellness in your community!
• Free IV / Injection perks program
• Vacation time for full time employees
• Participation in a 401k program for full time and part time employees
• Medical, dental, vision, paid life insurance, and voluntary benefits are available for all full time employees

Responsibilities

Key Responsibilities

Permitting & Compliance : Manage plan-checks, permits, landlord approvals, inspection schedules, and compliance records. Coordinate with city planning / zoning and maintain up-to-date project documentation.

Project Scheduling & Coordination : Build and track project timelines, align construction milestones with hiring and marketing needs, and coordinate contractors, architects, engineers, and vendors.

Vendor & Warehouse Support : Liaise with signage, F&E, IT, and other vendors; support warehouse staff in preparing and shipping opening kits; ensure timely deliveries and installations.

Communication & Process Improvement : Provide regular updates to leadership and stakeholders, act as a central point of contact during openings, and help refine SOPs and processes for greater speed and consistency.

Required Skills

Minimum Qualifications

3+ years of experience in multi-site retail / healthcare buildouts, construction coordination, or project administration.

Working knowledge of state and city permitting and inspections.

Strong vendor coordination and schedule management skills; able to manage many moving parts with urgency.

Excellent written and verbal communication, including executive-level updates.

Fast learner on new platforms and systems.

Willingness to travel to job sites for walks, installs, inspections, and openings (up to 20% travel).

Physical Requirements

Prolonged periods of sitting at a desk and working on a computer.

Ability to stand, walk, bend, and reach as needed for tasks such as filing, organizing project materials, or conducting on-site walkthroughs.

Must be able to lift up to 20 pounds occasionally (e.g., project binders, signage, or small equipment).

Occasional travel to construction sites, which may involve walking over uneven terrain, climbing stairs or ladders, and exposure to construction environments (noise, dust, weather conditions).

Visual acuity and manual dexterity required for reviewing plans, specifications, and detailed project documents.

What You’ll Gain

Direct impact on Hydration Room’s ability to grow and deliver accessible wellness care.

Competitive pay and benefits, plus high visibility to executive leadership in a rapidly expanding wellness brand.

This job description indicates in general terms, the type and level of work performed as well as the typical responsibilities of employees in this classification. The duties described are not to be interpreted as being all inclusive or specific to any employee. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned. This description is not intended to limit or in any way modify the right of any manager or supervisor to assign, direct, and control the work of employees. An ability to competently perform all the essential functions of the position (the combination of all essential duties and all essential skills and abilities listed above), with or without reasonable accommodation, is a basic requirement of all positions at the Hydration Room. The Hydration Room is an equal opportunity employer and will make reasonable accommodations in accordance with applicable law so that qualified employees can perform the essential functions of the job. Nothing in this job description changes the at-will employment relationship existing between the Hydration Room and its employees. The Hydration Room reserves the right to amend this job description at any time.