Administrative Assistant Certified Payroll Compliance

We are seeking a detail-oriented and proactive Administrative Assistant specializing in Certified Payroll Compliance for public works projects in the State of California. The ideal candidate will ensure compliance with state and federal prevailing wage laws, manage certified payroll submissions, and work closely with subcontractors to resolve payroll discrepancies. Expertise in LCPtracker, the industry-standard compliance management platform, is required. This position is based in California with a hybrid or remote option.

Essential Duties and Responsibilities

Certified Payroll and Compliance Management

• Review and verify certified payroll reports for accuracy and compliance with California Labor Code, DIR, and Davis-Bacon Act requirements.
• Manage and maintain certified payroll records in LCPtracker, ensuring complete and timely submissions for all public projects.
• Conduct weekly reviews of payroll data to identify missing, incomplete, or inaccurate entries, and coordinate corrective actions with subcontractors.
• Assist in preparing compliance documentation for audits, agency reviews, and internal reporting.
• Stay current with updates to California's prevailing wage regulations and LCPtracker system enhancements.

Subcontractor Coordination

Administrative Support

Required Qualifications

Preferred Qualifications

EEO Non-Discrimination and ADA Reasonable Accommodation Statement

Willdan is an equal opportunity employer. Applicants are considered for all positions without regard to race, religious creed, color, age marital status, sex, sexual orientation, gender identity, gender expression, citizenship status, national origin, ancestry, religion, military service or veteran status, disability, medical condition, childbirth and related medical conditions, genetic testing, reproductive status or any other classification protected by federal, state or local laws and ordinances. Willdan does not discriminate on the basis of physical or mental disability where the essential functions of the job can be reasonably accommodated. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. If you need reasonable accommodation for any part of the application and hiring process, please notify us.

Willdan Energy Solutions participates in E-Verify.