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Office Operations Manager
Office Operations ManagerAutomatic Entrances of Wisconsin • Waukesha, WI, US
Office Operations Manager

Office Operations Manager

Automatic Entrances of Wisconsin • Waukesha, WI, US
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Job Description

Job Description

Automatic Entrances of Wisconsin , is a Nationally recognized, award winning sales and service distributor of automatic sliding, swing, revolving and security door equipment. We are dedicated to providing the highest level of service and products while offering career opportunities for professional and financial growth.

We are seeking a hyper‑organized, dependable Office Operations Manager who can own payroll / benefits, oversee fleet management, and assist with general finance and HR tasks, while keeping our 50‑person company running smoothly.

  • This is an in-office role located in the Waukesha / Greater Milwaukee, WI area. The schedule is Monday to Friday, 8am to 4 : 30pm.

Key Responsibilities :

  • Payroll & Compensation :
  • Process, audit, and post weekly payroll (hourly, salaried, prevailing‑wage, commissions).
  • Calculate and pay quarterly sales commissions; reconcile to GL.
  • Benefits & 401(k) :
  • Administer medical, dental, vision, HSA, life, disability, and wellness programs.
  • Lead annual open enrollment and vendor renewals.
  • Serve as 401(k) plan administrator (deferrals, match funding, compliance testing, audit prep).
  • HR Policy & Compliance :
  • Partner with leadership to draft and enforce policies on PTO, OT, leave, expense reimbursement, performance reviews, and corrective action.
  • Maintain personnel files, I‑9s, OSHA logs, EEO data; complete federal / state filings.
  • Employee Lifecycle :
  • Own onboarding / off‑boarding, exit interviews, and serve as the general contact for concerns from all team members.
  • Office & Vendor Administration :
  • Oversee office supplies, kitchen stock, shipping / postage, credit‑card coding, mileage logs.
  • Manage vehicle fleet contract.
  • Manage MSP / IT, cleaning, landscaping, snow, and other vendors.
  • Administer fleet cards, cell phones / tablets, building security, keys / IDs, and employee clothing vouchers.
  • Billing & Compliance Portals :
  • Work with the finance / accounting team to develop practical and efficient workstreams to maintain customer / vendor portals (registration, COIs, license renewals).
  • Culture & Communications :
  • Post approved content to company social channels; coordinate company events; and head the employee engagement committee.
  • Ad‑hoc Projects :
  • Drive special initiatives that improve efficiency or employee experience.

    • You've got what it takes if you have :

  • 5+ years in HR / payroll / benefits for a 25‑150‑employee company (construction, field‑service, or manufacturing preferred).
  • Hands‑on experience with a payroll / HCM platform (Inova (preferred), ADP, Paylocity, Paychex, etc.).
  • Advanced Excel and solid MS 365 skills; comfortable learning new portals and systems.
  • Proven ability to juggle strategic work and tactical office requests without missing details.

    • What you can expect :

  • Comprehensive benefits offered
  • Health Savings Account (HSA) with company contributions ($125 per month for employees; or $250 for families)
  • 401k with 5% company matching
  • Company provided laptop and phone
  • Base salary of $85-90k annually
  • 10% annual bonus
  • Ongoing training, development, and growth opportunities
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    Operation Manager • Waukesha, WI, US

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