Elections Operations Manager

Elections Operations Manager

Multnomah County's Elections Division is currently looking for an experienced, self-motivated, and organized Elections Operations Manager to fill one (1) full-time vacancy at its Elections Office in SE Portland, Oregon. As part of our elections leadership team, you will provide support of the daily operations of the Elections Division team and assist with the implementation of elections program goals and objectives, including quality and performance improvement activities in the Elections Division. To be successful in this role, you must feel comfortable in a busy and sometimes unpredictable environment. You embody professionalism and model our values to our community members and fellow employees. You're knowledgeable about the elections process and operations and keep up to date with current best practices. You lead your team collaboratively and set the example for your team, jumping in when work needs to get done and finding solutions to create and maintain a high level of care and customer service.

As the Elections Operations Manager, you will :

• Be responsible for the administration and oversight of the election administration and voter registration programs within the Elections Division; evaluate the performance of and provide coaching to this work group.
• Oversee functions such as : voter registration and maintenance, candidate and measure filing, ballot preparation, voting and vote tallying, jurisdictional mapping, reporting, and all other requirements related to conducting elections in compliance with federal, state, and local statutes, regulations, and rules.
• Manage the planning, program development, policy formulation, and management leadership for the Elections Division programs in a continuous quality improvement and customer service-driven environment.
• Prepare and coordinate work schedules for staff.
• Plan and facilitate regular staff informational meetings.
• Work with the Elections Operations Supervisor to facilitate data collection within the work unit.
• Promote a cooperative team environment.
• Review, recommend and implement technical and / or administrative revisions to election systems, procedures, and policies.
• Recommend and manage the implementation of goals and objectives.
• Oversee the hiring, scheduling, supervision, and training of all personnel for election activities.
• Ensure staff has been trained and updated on all system updates and changes with all software applications.
• Troubleshoot complex issues related to elections and election management.

Specifically, we are looking for someone who :

If this opportunity sounds like your next challenge, apply today!

Our department's mission is to preserve harmony between natural and built environments, keep people and pets safe, and ensure every voice is heard through a diverse group of programs including transportation, land use planning, animal services, elections, and budget and operations support.

The Department of Community Services (DCS) comprises unique and essential government services, including Elections, Land Use Planning, Animal Services, and Transportation. The common mission of these diverse lines of business is articulated in this very simple statement : "Inclusive community. Accessible services". So, with us, you will be challenged, you will be encouraged to excel, you will be given the opportunity to build a rewarding career. You will become a part of a strong organization dedicated to providing outstanding services to the community.

Multnomah County offers an exceptional benefits package, including employer-funded retirement savings; health and dental insurance at very low cost to full-time employees and their dependents; paid parental leave; wellness programs; a focus on work-life balance; and much more.

We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant.

Minimum Qualifications / Transferable Skills

Preferred Qualifications / Transferable Skills

Your transferable skills are any skills you have gained through education, work experience (including the military) or life experience that are relevant for this position. Be sure to describe any transferable skills on your application and clearly explain how they apply to this position.

Please be sure to provide all the materials below in your application submission :

1. Online application : Explain all related experience (paid or unpaid) and training in the education and work experience sections of the application.

2. Attach a resume : Please indicate how you meet the required minimum qualifications. Attach the PDF document to the on-line application. Be sure to explain in detail, including dates, all related work experience, paid or unpaid.

3. A Cover Letter : This should expand on your resume, address why you are interested in this position and demonstrate how your experience and skill set align with the minimum and preferred qualifications listed.

Internal candidates : After you have applied, you will receive the Oregon Veteran Preference Questionnaire in your Workday inbox. Your application as an internal candidate is not complete until you fill out and submit the Oregon Veteran Preference Questionnaire.

The Selection Process : For details about how we typically screen applications, review our overview of the selection process page. We expect to evaluate candidates for this recruitment as follows :

This salaried, non-represented position is not eligible for overtime pay. The starting pay assignment will be based on an analysis of the successful candidate's related experience and education in accordance with the county's pay equity policy and the Oregon Equal Pay Act. Monday - Friday, 8 : 00 AM - 5 : 00 PM. There may be some flexibility with the regular start and end times.

Multnomah County Elections Office, 1040 SE Morrison Street, Portland, OR 97214. This position works primarily in the office, Monday - Friday with overtime required close to elections. Ad hoc telework is unscheduled, infrequent, and / or as needed at the employee's request or at manager direction.

Everyday, Multnomah County staff work together to serve as a safety net for our communities. During a disaster, this safety net becomes even more critical. All County employees have a role in serving the public during inclement weather, natural disaster, or other types of community emergency response. During these emergency responses, while typically there begins with a call for volunteers, county employees may ultimately be reassigned from their current position to a role in the emergency response in order to support the critical needs presented by our communities.

At Multnomah County, we don't just accept difference; we value it and support it to create a culture of dignity and respect for our employees.

We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics.

Under Oregon Law, qualifying veterans may apply for veterans' preference