Administrative Assistant - Job ID : 244556

Medix is seeking a highly skilled and proactive Administrative Coordinator to join our client's team in the Laboratory Animal Resources (LAR) department. Our client is a research institution known for its commitment to groundbreaking scientific discovery.

Do you have the following skills, experience and drive to succeed in this role Find out below.

In this role, you will be an integral part of a dynamic and growing department, providing essential administrative support to department leadership and serving as a key resource for the entire team. The ideal candidate is an exceptionally organized individual who can manage multiple, concurrent tasks with professionalism and discretion.

Responsibilities :

• Office & Administrative Management : Serve as the first point of contact for all visitors and inquiries, manage complex calendars, and handle general office logistics, including mail distribution and building access.
• Event & Meeting Coordination : Plan and support logistics for departmental meetings, staff trainings, and events across multiple facilities.
• Financial & Travel Support : Coordinate travel arrangements and assist with expense reports and reimbursements.
• Special Projects : Support the development of departmental procedures and templates.
• Procurement Support : Act as a backup to the Procurement Coordinator, assisting with invoices and vendor paperwork.

Qualifications :

Additional Information :

Interested candidates, please apply today!