Conference Center Event Planner Job at Rapport Guest Services in New York

CONFERENCE CENTER EVENT PLANNER

Salary : $72,000 - $78,000 / Year

Job Summary

Associates will embrace and maintain Hospitality Core Values - honesty, integrity, responsibility. They will follow all Hospitality Service Codes, interact as team players, take initiative, and remain alert for imaginative approaches to day-to-day tasks. Associates will respond positively to Managers / Supervisors' requests and maintain a professional appearance as per the employee handbook. Flexibility in working hours, including lunch breaks, after hours, weekends, and participating in biannual training sessions, is required.

Key Responsibilities

• Provide a single point of contact for planning and executing meetings and events for property employees and clients.
• Handle bookings in the scheduling system and maintain knowledge of the technology used at the center.
• Create and distribute work order documents, provide utilization reports, and assist clients during events.
• Multi-task with attention to detail, demonstrating exceptional customer service and professionalism.
• Establish positive relationships with clients through effective communication.
• Participate in weekly meetings to discuss upcoming events.
• Ensure all client specifications are met, including space configuration, setup, and food & beverage arrangements.
• Maintain and update Standard Operating Procedures (SOPs) for easy access.
• Coordinate with the Set Up Coordinator to ensure proper space setup and perform room walkthroughs.
• Ensure all event expectations are met from start to finish, demonstrating a positive attitude and teamwork.
• Work cohesively with vendor groups and communicate effectively.
• Possess strong grammar, writing, proofreading skills, and proficiency in Excel and PowerPoint.
• Remain flexible with tasks, available after hours and on weekends as needed, and adapt to changing priorities.
• Uphold a strong commitment to hospitality standards.

Apply to Flik today! Flik is a member of Compass Group USA, an equal opportunity employer.

We are committed to fair treatment of all applicants and associates, regardless of race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or other protected classifications. Qualified candidates must be able to perform essential functions satisfactorily, with or without reasonable accommodations. This job post is not exhaustive, and the company reserves the right to modify responsibilities based on business needs.

Applications are accepted ongoing. Flik maintains a drug-free workplace. Benefits include Medical, Dental, Vision, Life Insurance, Disability Insurance, Retirement Plan, Paid Time Off, Holidays, Shopping Program, Wellness Programs, Discount Marketplace, Identity Theft Protection, Pet Insurance, Commuter Benefits, Employee Assistance Program, and FSAs.

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