Records Assistant - PA

Records Assistant

Whatcom County is currently recruiting for a Records Assistant in the Prosecuting Attorney's Office. This position performs specialized tasks assisting the County's Public Records Officer with countywide records management and responding to public records requests balancing team and individual responsibilities with minimal supervision and within scope of established guidelines.

Essential Job Duties Include :

• Assists with storage and destruction of forms and records in the County Records Center, as directed. Contributes to the maintenance of an accurate inventory of records in the Records Center.
• Provides backup tasks associated with but not limited to countywide mail services and service desk services.
• Maintains a comprehensive records program to comply with state laws, regulations, good business practices, and principles of records management and control. Develops and / or implements manual and / or computerized systems and procedures for record tracking and control, filing and retrieval, indexing, retention scheduling, storage, disposal and micro graphics.
• Researches, collects and analyzes complex or diverse information and data. Identifies problems and recommends alternative solutions for resolution.
• Provides necessary information for the progress and completion of projects.
• May train temporary staff and others as needed in the use and location of electronic and / or hard copy records, assists with research and an analysis of user needs.
• Identifies customer needs, explains services clearly and promptly responds to requests. Conducts searches, advises and assists staff members and the public to research records, physically locate, and makes copies of documents as needed.

Salary Range : $21.89 - $33.17 MCBA

Hiring rate depends on qualifications. This position receives annual pay increases to the next step in the associated salary range (apx. 3.8%) subject to satisfactory performance, in addition to any negotiated Cost of Living Adjustments (COLA).

We are required by State Law to list the full salary range. As a public entity and in a union-covered position, we are required to make pay decisions based on experience, qualifications, and equity with other employees. Hiring rate typically is limited to entry to mid of the posted salary range, subject to required approvals.

Qualifications :

At its sole discretion, Whatcom County may consider combinations of education, experience, certifications, and training in lieu of specifically required qualifications contained herein.

Whatcom County offers excellent benefits at no cost to employees, including :