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Sales Coordinator
Sales CoordinatorJLL • Menlo Park, CA, US
Sales Coordinator

Sales Coordinator

JLL • Menlo Park, CA, US
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Sales Coordinator

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world-class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Our benefits are a good reason to come to JLL. We are committed to hiring the best, most talented people in our industry, and then empowering them with the resources and support to enhance their health, financial and personal well-being. Our underlying benefits philosophy is this : be fair to our people and provide opportunities for those who take advantage of our programs and resources to lower their health costs and increase their personal and financial security.

Benefits to eligible employees include :

  • 401(k) plan with matching company contributions
  • Medical, Dental & Vision Care
  • 6 weeks of paid parental leave at 100% of salary
  • Paid Time Off and Company Holidays
  • Flexible Work Arrangements may be available
  • Executive Benefits

Location : Menlo Park, CA

What this job involves :

We are looking for a Sales Coordinator to join our Brokerage Operations team. You will provide high-level support to commercial real estate brokerage producers within our Menlo Park office. You will have the opportunity to engage in a well-rounded list of contributions for the team, which will include : administrative, financial, marketing, and operational functions for the business. We offer a fun, fast-paced, collaborative, dynamic, and inclusive environment. This role provides a unique opportunity with exposure to all aspects of the business by partnering with brokers, research, marketing, finance, and coordinators to help in the overall success of the office.

Business Operations :

  • Gather market research information to create client deliverables such as market surveys, tour books, competitive sets
  • Prepare deal documents including Request for Proposals, Letters of Intent, renewal letters, leasing status reports, and customer and prospect correspondence, with direction from brokers and / or knowledge of company policies, procedures, and best practices
  • Update and maintain company Contact Relationship Management (CRM) database to track prospects, clients, and deal information
  • Marketing :

  • Manage and maintain all listings on CoStar, LoopNet, View the Space, and Hightower
  • Prepare property marketing flyers, brochures, and email distributions
  • Create and edit presentations, pitches, and client deliverables for prospect / client meetings
  • Assist and participate in planning as needed for industry functions or client events and open houses
  • Finance :

  • Collect and process deal file paperwork; calculate, generate, and send invoices utilizing JLL accounting platform
  • Track and process broker expense reports according to the JLL T&E policy
  • Administrative :

  • General duties such as printing, binding, scheduling meetings, greeting clients, conference room set up, office maintenance, broker IT support, making travel arrangements, and front desk coverage as needed
  • An ideal candidate would need to have the following qualifications :

    Required :

  • 1+ years relevant experience supporting multiple people preferably in the commercial real estate industry or other professional services organization
  • Highly proficient in Microsoft Office Suite including Word, Excel, PowerPoint, Outlook with ability to learn new software and JLL's in-house platforms
  • Experienced with Adobe InDesign
  • Preferred :

  • Project management capabilities, including multi-tasking, prioritization, deadline management, and the ability to work both independently and with a team
  • Resourceful, proactive, detail-oriented, and willing to learn with a positive attitude and a drive for personal growth and development
  • Able to assert discretion and professionalism when given access to confidential and private information
  • Strong proofreading and editing abilities
  • If this job description resonates with you, we encourage you to apply even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

    We're JLLa leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers, and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world. We're using the most advanced technology to create rewarding opportunities, amazing spaces, and sustainable real estate solutions for our clients, our people, and our communities.

    Our core values of teamwork, ethics, and excellence are also fundamental to everything we do and we're honored to be recognized with awards for our success by organizations both globally and locally.

    Creating a diverse and inclusive culture where we all feel welcomed, valued, and empowered to achieve our full potential is important to who we are today and where we're headed in the future. And we know that unique backgrounds, experiences, and perspectives help us think bigger, spark innovation, and succeed together.

    Estimated total compensation for this position : 70,000.00 80,000.00 USD per year

    Location : On-site Menlo Park, CA

    Personalized benefits that support personal well-being and growth : JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include :

  • 401(k) plan with matching company contributions
  • Comprehensive Medical, Dental & Vision Care
  • Paid parental leave at 100% of salary
  • Paid Time Off and Company Holidays
  • Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

    Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

    Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

    Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

    Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

    Accepting applications on an ongoing basis until candidate identified.

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    Sales Coordinator • Menlo Park, CA, US

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