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Site Administrator - Energy
Site Administrator - EnergyTurner & Townsend • Santa Isabel, PR, US
Site Administrator - Energy

Site Administrator - Energy

Turner & Townsend • Santa Isabel, PR, US
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Company Description

From the inception of a project through to completion and beyond, Turner & Townsend help deliver the outcomes that matter through transformational projects covering the full spectrum of consultancy, project delivery and post-project operations.

Company Description

From the inception of a project through to completion and beyond, Turner & Townsend help deliver the outcomes that matter through transformational projects covering the full spectrum of consultancy, project delivery and post-project operations.

With offices located globally, you're never far away from our services. With over 22,000 specialists in more than 60 countries, we blend local knowledge with global insight to tackle challenges of any scale.

Our team is dynamic, innovative and client-focused, supported by an inclusive and fun company culture. Our clients value our proactive approach, depth of expertise, integrity and the quality we deliver. As a result, our people enjoy working on some of the most exciting projects in the world.

Job Description

The Site Administrator will support Owner in managing and providing document control and general site administration for the construction project. The Site Administrator will report directly to the Owner Project Controls Manager and assist the Construction Site Manager as required. It is expected that this role shall be divided equally between Owner support and Site team support.

  • role requires 10 hours a day, 5 days a week

Job Duties

  • Assist in planning and monitoring of project quality control activities and documentation.
  • Maintain quality control documentation onsite and electronic filing and organization in In Eight.
  • Assist with tracking construction progress and man-hour reporting.
  • Provide basic InEight training to site team and EPC contractor as required.
  • Assist with project RFI and Transmittal tracking and closeout.
  • Assist with obtaining information for Independent Engineer RFIs.
  • Ensure completion of job books onsite and in InEight and provide updates to Owner Project Management Team on the status of the onsite job book preparation as required.
  • Facilitate preparation for onsite meetings and site visits.
  • Prepare reports, presentations, memorandums, proposals and correspondence as needed;
  • Assist the Owner home office by implementing company policies onsite.
  • Provide information by answering questions and requests.
  • Elevate site issues or concerns to appropriate Owner staff.
  • Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies and verifying receipt of supplies.
  • Maintain workflow by following Owner procedures outlined in exhibits, contracts and at Owner direction.
  • Contribute to team effort by assisting with any additional documentation and administrative tasks as needed.

    • Essential Functions

  • Maintain quality control documentation from all project team members electronically through InEight and ensure that EPC contractor and equipment suppliers are following document management requirements.
  • Assist EPC contractor with understanding job book requirements and timely completion.
  • Serve as an initial point of contact for landowners and EPC contractor and ensures questions are answered by the proper project personnel.
  • Assist team members with non-conformances and quality issue closure and documentation;
  • Assist team members with maintaining punch lists.
  • Work collaboratively with Construction Site Manager and other site management personnel, as well as the Owner Project Management Team.
  • Uphold safety standards and requirements and ensures safety protocols onsite are followed;
  • Communicate effectively and professionally.
  • Represent the organization with composure and professional candor.
  • SOX control responsibilities may be part of this role, which are to be adhered to where applicable.

    • Additional Requirements

    Contract Management and Reporting

    In order to facilitate document control and reporting compliance from EPC contractor and equipment suppliers :

  • Read and fully understand the construction Scopes of Work, exhibits and document control and reporting related requirements, which may include any or all of the following :
  • Exhibit A
  • Exhibit H
  • Exhibit L
  • Exhibit M
  • Exhibit P
  • Exhibit Q
  • Module Supply Agreement.
  • Energy Storage Supply Agreement.
  • Main Power Transformer Supply Agreement.
  • Others as applicable.

    • As directed by the Construction Site Manager, provide support as needed for the completion of the following tasks :

  • Coordinate communications between the equipment supplier and other contractors onsite.
  • Document daily component delivery logistics meetings between equipment suppliers and EPC contractor.
  • Assist with tracking daily deliveries logging arrival and offload times as well as site conditions for the day.
  • Ensure all EPC contractor and equipment supplier logs and inspection reports are filed onsite and electronically on InEight.
  • Provide a daily and weekly overview of equipment and equipment supplier's performance onsite and report to the Owner Project Manager.

    • Documentation

    As directed by the Construction Site Manager, provide support as needed for the completion of the following tasks :

  • Ensure delivery dates and times of all components have been recorded along with any claims of delay or demurrage mentioned by the equipment suppliers and EPC contractor.
  • Track and document the confirmation or rejection of demurrage claims submitted by the EPC contractor and equipment suppliers.
  • Assist with tracking missing, lost or damaged parts claimed between the equipment supplier and EPC contractor.
  • Track site conditions and provide support for the Owner Project Manager's acceptance or rejection of weather delay claims or Force Majeure claims made by the EPC contractor or equipment suppliers.

    • Site Safety

  • Read and be familiar with the requirements of the EPC contractor's Site Safety Plan;
  • Attend EPC contractor All-hands Safety Meetings and morning safety meetings, and
  • Immediately report any significant injuries to the Construction Site Manager, Owner Site Manager, Owner Project Manager and Owner Safety Manager. In the event of a life-threatening injury or a fatality, follow the Emergency Notification Procedure.

    • Qualifications

  • Minimum of eight (8) years' experience in the solar construction industry.
  • Background in civil engineering or construction management.
  • Minimum of three (3) years' experience in a Site Manager or Construction Manager role overseeing all site activities and reporting to the Project Owner.
  • Demonstrated understanding of construction activities and working knowledge of structural and electrical construction.
  • Previous experience managing a quality control program for large construction projects.
  • Strong communication, organizational, and interpersonal skills, and problem-solving techniques.
  • Working knowledge of OSHA requirements.
  • Current OSHA 30 certification
  • Knowledge of project controls, critical path method scheduling and risk assessment.
  • Comfortable with fast paced, rapidly changing environment.
  • Ability to solve problems and make informed decisions quickly.
  • Able to create and maintain documents in Microsoft Excel, Word and PDF.
  • Familiar and comfortable working in an ESRI ArcGIS database for maintaining project status and documentation.
  • Attentive to details and efficiencies, and
  • Must have a valid driver license.

    • Additional Information

  • On-site presence and requirements may change depending on our client's needs

    • Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

    We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.

    Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

    Please find out more about us at www.turnerandtownsend.com / and https : / / www.heery.com /

    All your information will be kept confidential according to EEO guidelines.

    Join our social media conversations for more information about Turner & Townsend and our exciting future projects :

    Twitter

    Instagram

    LinkedIn

    It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.

    Any unsolicited resumes / CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency / Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.

    Seniority level

    Seniority level

    Mid-Senior level

    Employment type

    Employment type

    Full-time

    Job function

    Job function

    Consulting

    Industries

    Construction, Civil Engineering, and Business Consulting and Services

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