ADMINISTRATIVE ASSISTANT I - 79011078

Administrative Assistant I - 79011078

License efficiently. Regulate fairly. Florida counts on DBPR to ensure a lot of important matters are handled well. They range from the safety of food service to the integrity of real estate transactions, to the transparency of condominium governance, and of course, the qualifications of licensure that ensure work requiring a skilled professional is performed safely and sufficiently. Our stakeholders include these professionals and their customers alike.

Under the direction of Secretary Melanie S. Griffin, the agency oversees many of Florida's professions and industries in the areas above, and many more which can be seen on our website : http : / / www.myfloridalicense.com / DBPR /

The General Counsel's Office has many areas of business and administrative law.

The Work You Will Do :

This is a highly responsible position that provides administrative support to the Division of Condominiums, Timeshares and Mobile Homes / Arbitration legal unit and works under the direction of the Chief Arbitrator for this work unit.

Your Specific Responsibilities :

• Provides statistical information pertaining to closed cases and attorney case assignments;
• Prepares, converts and posts final order summaries and final orders to the internet;
• Prepares indexes of final orders, attorney's fee order and recall cases;
• Coordinates printing services pertaining to indexes for distribution to the public;
• Monitors and updates Arbitration internet website;
• Assists in opening, closing and updating case statuses in document and case management systems;
• Answers incoming telephone calls and distributes as necessary;
• Drafts letters and correspondence;
• Processes incoming mail;
• Prepares outgoing mail,
• Reserves court reporters;
• Maintains attorney calendars by scheduling appointments / meetings / hearings / deadlines;
• Prepares travel authorizations and reimbursements;
• Maintains supply inventory and makes purchases as necessary;
• Acts as a liaison to the Director's office concerning issues relating to general services, personnel and other administrative services;
• Compiles weekly vacancy reports;
• Maintains organizational charts and personnel files;
• Represents Chief Arbitrator at meetings within the department, including purchasing, technology and budget meetings.

Knowledge, Skills, and Abilities :

Minimum Requirements :

Preferred :

Please meet minimum requirements.

The Benefits of Working for the State of Florida :

For additional benefit information, please visit the following website : http : / / www.mybenefits.myflorida.com

Applicant Note : If you are the selected candidate for this position and hold a current license through the Florida Department of Business & Professional Regulation, you may be required to place your license in an inactive status.

NOTE : This position requires a security background check, physician assessment, drug screening, and participation in direct deposit. You will be required to provide your Social Security Number (SSN) and date of birth in order to conduct this background check. Applicants are required to apply through the People First system by the closing date, by applying online. All required documentation must be received by the closing date of the advertisement. If you have any questions regarding your application, you may call 1-877-562-7287.

The Florida Department of Business & Professional Regulation is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DBPR Human Resources (HR) Office at (850) 487-2074. DBPR requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

SPECIAL REMINDERS : Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

The Florida Department of Business & Professional Regulation values the sacrifices veterans and their family members have given to our country and support the hiring of returning service members and military spouses.

The Department of Business and Professional Regulation will only hire U. S. citizens and lawfully authorized alien workers. Our agency participates in the E-Verify System which is a federal government electronic database available for employers to use to verify the identity and employment eligibility of all persons hired to work in the United States.

The State of Florida is an Equal Opportunity Employer / Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and / or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.