ADMINISTRATIVE ASSISTANT III - SES - 41500059 1

Administrative Assistant III

The Florida Gaming Control Commission is responsible for exercising all regulatory and executive powers of the state with respect to legal gaming, including pari-mutuel wagering, cardrooms, slot machine facilities, oversight of gaming compacts, and other forms of gambling authorized by state law, excluding the Lottery, as well as directly enforcing Florida's gaming laws and combatting illegal gambling activities.

The agency is overseen by five Commissioners who are appointed by the Governor, with Commissioners appointing an Executive Director who leads a team of nearly 200 staff members. The mission of the Florida Gaming Control Commission is to preserve and protect the integrity of gaming activities through fair regulation, licensing, effective criminal investigation, and enforcement.

The Commission offers a supportive work environment that fosters growth and collaboration.

Position Duties and Responsibilities :

• Assists and supports the Director of Administration in conducting daily administrative tasks and / or assignments.
• Maintains the Director of Administration's calendar, and schedules meetings and appointments.
• Manager for Forms Management policy and procedures and coordination and management of FGCC Policies and Procedures.
• Responsible for preparing policies and procedures including excellent skills in formatting consistency, accuracy in punctuation, spelling, and completeness. Maintains the schedule of policies pending review by division owners. Ensures timelines and the policy for Adopting, Changing and Repealing AP&Ps is consistently followed as specified.
• Assists the Director of Administration and division supervisors with scheduling interviews, including calling and emailing applicants, copying applications, and reserving the conference room.
• Assists with scheduling travel, meetings, and preparation for meetings.
• Assists in budget, compliance, fiscal, statistical, reporting, and other major office functions.
• Performs contract management services for assigned contracts.
• Prepares spreadsheets and PowerPoint presentations.
• Performs special projects and other related work at the direction of the Director of Administration.

Knowledge, Skills, and Abilities :

Minimum Qualifications :

Preferred Qualifications, not required :

Important Notices :

Where you will work : This position is located in Tallahassee, Florida in the Southwood Complex.

Contact : If you should have any questions, please contact Lisa Mustain at 850.728.7712 or Lisa.Mustain@flgaming.gov.

Benefits of working for the State of Florida : Working for the State of Florida is more than a paycheck. The state offers a comprehensive compensation package for employees that features a highly competitive set of benefits including :

Special Reminders : Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

We hire only U.S. citizens and lawfully authorized workers. Our agency participates in the E-Verify System which is a federal government electronic database available for employers to use to verify the identity and employment eligibility of all persons hired to work in the United States.

The Florida Gaming Control Commission is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes.

The State of Florida is an Equal Opportunity Employer / Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and / or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.