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UIL Academics Administrative Manager
UIL Academics Administrative ManagerUniversity of Texas at Austin • Austin, TX, United States
UIL Academics Administrative Manager

UIL Academics Administrative Manager

University of Texas at Austin • Austin, TX, United States
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Job Posting Title :

UIL Academics Administrative Manager

Hiring Department :

University Interscholastic League

Position Open To : All Applicants

Weekly Scheduled Hours :

40

FLSA Status : Exempt

Earliest Start Date :

Immediately

Position Duration : Expected to Continue

Location : UT MAIN CAMPUS

Job Details : General Notes

The University Interscholastic League (UIL) is the governing body for extracurricular activities in Texas public schools. The UIL sanctions and conducts activities in academics, music and athletics for students in elementary, middle school and high school in over 1,200 member school districts.

The university provides employees a competitive benefits package that includes health insurance (premiums covered 100% for full-time benefits-eligible employees), retirement plans, and paid leave, in addition to other programs and services. Additional information is available at https : / / hr.utexas.edu / prospective / benefits .

Purpose

Provide administrative and clerical support to the UIL Academic Department and Director of Academics.

Responsibilities

  • Work directly with the Academic Director and serve as a point of contact and administrative support for the department.

Create, proofread and edit correspondence.

  • Answer or route email and phone calls and assist with routine correspondence (mailings, clerical filings, electronic documents, accommodation requests) for the academic department.
  • Coordinate with consultants and academic staff on formatting, proofing and editing high school academic contest and study materials, publications, handbooks, and manuals. Coordinate with other departments to effectively manage the printing and shipping of contest materials and awards. Maintain and update UIL academic web pages.
  • Prepare and coordinate details for the organizationand administration of academic contests, conferences and other departmental events.
  • Organize a schedule of events.

  • Maintain the online entry system.
  • Manage school registrations and payments.
  • Distribute materials and set up meeting spaces.
  • Act as a liaison and facilitate interactions with stakeholders (teachers, academic coordinators, spring meet directors, state contest directors / consultants, resource vendors and committee members).
  • Solicit names and compile a database of contest officials.

  • Create the academic newsletter.
  • Manage the wildcard qualifiers listing.
  • Archive results for historical records.
  • Work weekends and holidays, depending on academic events or UIL functions. Other related functions as assigned.
  • Required Qualifications

    Bachelor's degree. Five years of clerical experience, including two years of experience with complex administrative functions. Experience composing and editing business correspondence. Experience interpreting policy and implementing procedures. Ability to display tact and professionalism, work cooperatively in a fast-paced office environment, while providing excellent customer service. Outstanding verbal and written communication skills with the ability to effectively communicate to a broad audience. Proficiency with Microsoft Office and Adobe programs. Demonstrated time management, critical thinking, and organizational skills. Ability to use sound judgment to facilitate independent decisions. Experience managing simultaneous projects and meeting tight deadlines, and ability to determine and manage priorities.

    Relevant education and experience may be substituted as appropriate.

    Preferred Qualifications

    Experience with UIL activities and public school personnel. Experience with planning and executing events. Experience with Smartsheet and project management. Demonstrated competency in direct customer service.

    Driving Required

    This job requires a class "C" operator's driver's license. The applicant selected must provide a current three year driving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident. Employees who are required to have a CDL are subject to drug and alcohol testing (pre-employment, post-accident, reasonable suspicion, random, return-to-duty, and follow-up drug and alcohol testing).

    Salary Range

    $65,000+ depending on qualifications

    Working Conditions

  • May work around standard office conditions.
  • Repetitive use of a keyboard at a workstation.
  • Manual dexterity.
  • Occasional evening and weekend work are required.
  • Occasional travel is required.
  • Required Materials

    Resume / CV

  • 3 work references with their contact information; at least one reference should be from a supervisor
  • Letter of interest
  • Important for applicants who are NOT current university employees or contingent workers : You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

    Important for Current university employees and contingent workers : As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

    Employment Eligibility :

    Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion / transfer eligible may apply for positions without supervisor approval.

    Retirement Plan Eligibility :

    The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

    Background Checks :

    A criminal history background check will be required for finalist(s) under consideration for this position.

    Equal Opportunity Employer :

    The University of Texas at Austin, as an equal opportunity / affirmative action employer ,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

    Pay Transparency :

    The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

    Employment Eligibility Verification :

    If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

    E-Verify :

    The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following :

  • E-Verify Poster (English and Spanish) [PDF]
  • Right to Work Poster (English) [PDF]
  • Right to Work Poster (Spanish) [PDF]
  • Compliance :

    Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 .

    The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

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