Warehouse - Office Administrator

Posted Thursday, August 21, 2025 at 6 : 00 AM

Are you a construction-minded professional with a passion for building and making a lasting impact in the industry? At EFCO, we don't just build concrete structures, we build careers, partnerships, and opportunities. Established in 1934, we deliver innovative, cost-effective solutions that make construction safer and more efficient.

Headquartered in Des Moines, Iowa, EFCO is a growing, people-focused company committed to Quality, Integrity, Innovation, and Super Service. From engineering and design to manufacturing and field support, we help customers turn vision into reality while achieving the Lowest In-Place Concrete Cost (LIPCC).

EFCO's Culture Statement

Act with INTEGRITY by demonstrating honesty, responsibility, trustworthiness, and respect in all actions. Strive for QUALITY through continuous improvement and data-driven decision-making. Embrace INNOVATION by being self-aware, collaborative, and curious. Deliver SUPER SERVICE by creating value and consistently exceeding customer expectations.

Job Purpose :

Under general supervision, delivers a full range of administrative services to warehouse personnel. Supports and assists warehouse management in managing the shipping office. Responsibilities include accurate computer entry and detailed paperwork processing. Duties include organizing all shipment documentation for international and domestic freight shipments. Within established guidelines, make independent decisions about planning, organization and scheduling of own work. Ability to resolve routine questions and problems, and the ability to identify complex issues that can be relayed to management.

Essential Functions :

• Ability to track and trace all freight shipments. Computer enters all 365S customer shipments and prepares all Bills of Lading and shipment paperwork for all outbound freight. Matches all Double Count 365A's to insure count accuracy and monitors inventory availability during shipment entry.
• Logs all customer shipments with tracking and Pro numbers, and creates and assigns all Freight Log information. Responsible for loading all Freight Log shipment data and accurately identifying appropriate cost centers and updating shipment details.
• Processes all International paperwork from computer entry, verification and listing of booking information, and forwarding 365S Shipment Detail to accounting for Commercial Invoice processing. Completes the Notice of Shipment and organizes all international documents for posting on the International SharePoint.
• Manages Pro Numbers, rate class, and weight specifications from EFCO paperwork for all LTL Bill of Lading processing. Lists details in Freight Log for invoice processing.
• Manages required signatures for all Bill of Lading transactions and maintains all required paperwork. Organizes all shipment paperwork and manages filing and retention processes. Helps track, communicate, and update the Truck Schedule.
• Provides administrative support functions including, but not limited to processing paperwork, weekly / monthly report preparation and provides support and communication with all warehouse personnel.
• Provides other job-related duties or support as required, including but not limited to back-up for answering phones, and provide support for Plant Manager(s) and Supervisors. Helps Sales, Engineering, and Distribution with freight and shipment questions.

Requirements :

High school diploma or equivalent. Must be proficient in Microsoft WORD, Excel, and Outlook and have the ability to type 50 words per minute. Detail oriented, good numeric and alpha skills, with 10 key proficiency as well as general filing and recordkeeping abilities. Must be able to work independently and maintain confidentiality. No travel required.

EFCO is an Equal Opportunity Employer. Qualified applicants for employment will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Quality | Integrity | Innovation | Super Service

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