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Construction Office Administrator
Construction Office AdministratorKEY CONSTRUCTION GROUP • Dearborn, MI, US
Construction Office Administrator

Construction Office Administrator

KEY CONSTRUCTION GROUP • Dearborn, MI, US
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Job Description

Job Description

Benefits :

  • Bonus based on performance
  • Competitive salary
  • Flexible schedule
  • Health insurance
  • Opportunity for advancement
  • Paid time off

Position Overview The Construction Office Administrator will provide administrative and financial support across multiple departments, including accounting, project management, and human resources. This position requires a highly organized individual who can multitask in a fast-paced environment and who understands the construction industrys unique needsespecially around billing, compliance, and documentation.

Accounting & Billing Support :

  • Process accounts payable and accounts receivable transactions
  • Prepare, track, and submit AIA billing, lien waivers, and insurance certificates.
  • Reconcile invoices, purchase orders, and credit card statements
  • Maintain accurate records in accounting software and assist with monthly closeout

    • HR & Administrative Support :

  • Assist with onboarding new employees and maintaining personnel files
  • Manage time tracking, payroll support, and benefits coordination
  • Maintain office supply inventory and order materials as needed
  • Answer phones, coordinate mail and deliveries, and support project teams with document management

    • General Office Management :

  • Organize and maintain digital and physical filing systems
  • Schedule meetings, manage calendars, and assist with internal communications
  • Provide support to project managers, estimators, and executives as needed

    • Requirements

  • Minimum of 5 years experience in a construction office or similar administrative role
  • Working knowledge of AIA billing , lien waivers, and construction compliance documentation
  • Familiarity with accounting software such as Sage Intacct , QuickBooks, or similar platforms
  • Proficient with Microsoft Office Suite (Word, Excel, Outlook)
  • Strong communication and organizational skills
  • Able to prioritize tasks and work independently with minimal supervision

    • What We Offer

  • Competitive compensation based on experience
  • Health, dental, and vision insurance
  • Paid time off and holidays
  • Opportunities for growth within a fast-paced construction environment
  • Laid back working environment and flexible schedule

    • About Key Construction Group Key Construction Group is a full-service general contracting and construction management firm serving Michigan and Ohio. We specialize in commercial, industrial, institutional, and multi-family construction projects. As our company continues to grow, were looking for a detail-oriented and proactive Office Administrator to join our team and support the daily operations of our office and field staff.

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    Office Administrator • Dearborn, MI, US

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