Executive Assistant I, Facilities Operations

Facilities and Business Operations

Facilities and Business Operations at UCF is dedicated to fostering a conducive educational environment for our faculty, staff, students, and the broader community. We are committed to excellence, providing unparalleled expertise, and maintaining a world-class standard in service.

The Opportunity

The Facilities Operations Department within Facilities and Business Operations is seeking to hire an Executive Assistant I. This role will provide high-level administrative, project, and professional support to the Assistant Vice President of Facilities Operations. This role helps ensure the AVP can work efficiently by managing detailed tasks, confidential matters, and complex office operations. It entails strong organizational skills, independent judgment, and a solid understanding of administrative procedures.

Responsibilities

• Provide high-level administrative and project support to the Assistant Vice President (AVP) for Facilities Operations, including preparing executive reports, presentations, correspondence, agendas, and meeting minutes.
• Coordinate facilities-related initiatives and communications, developing professional presentations and materials that support strategic planning and operational excellence.
• Work closely with internal departments, external vendors, and campus stakeholders to ensure the smooth execution of projects ranging from capital improvements to sustainability efforts.
• Manage the AVP's calendar, meetings, and travel logistics, anticipating needs and ensuring the efficient use of time.
• Track division initiatives using project management tools, monitoring deadlines, budgets, and action items to support the timely completion of projects.
• Support unit operations, including purchasing, financial reporting, recruitment coordination, records management, and event planning.
• Serve as a trusted liaison, screening communications, maintaining confidentiality, and handling sensitive matters with discretion and professionalism.
• Contribute to the success of Facilities Operations by demonstrating strong organizational skills, attention to detail, and commitment to the department's mission of providing safe, efficient, and innovative campus environments.

Minimum Qualifications

Bachelor's or Master's degree and 2+ years of relevant experience. Or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6).

Preferred Qualifications

Special Instructions to the Applicants

The anticipated salary range for this position is $48,722 to $60,000. The final salary will be determined based on the candidate's qualifications, experience, and internal equity considerations.

If you are selected as the final candidate for an employment opportunity, both your position and salary will be significantly based upon the information that you have provided in your application for employment. We urge you to please take the time to complete the application in its entirety.

Classification Title : Executive Assistant I