Program Manager - Grants

Grants Management Specialist

The primary purpose of OFM Grants is to ensure compliance with all grant regulations, informing agencies of grant regulation changes, assist agencies with developing grant applications and managing grants, coordinate award acceptance, grant management system set-up (local, State, Federal) for enterprise personnel, single audit and site visits, provide grants management and grants management system training to Enterprise. This position is responsible for the efficient and effective management of our City-County enterprise-wide grant management systems, including the management of all grant systems with our local, State, and Federal agency funders. This position will oversee the development and maintenance of training programs, manage special grant projects, and maintain comprehensive and complex reporting processes.

The purpose and mission of the Office of Financial Management is to be responsive to the priorities and needs of the citizens of Indianapolis and Marion County, to ensure financial stability and operational health; through strategic and accurate budgeting, timely financial reporting, best in class procurement and promoting a culture within our enterprise that empowers professional development and transformative leadership. The agency is able to do this by cultivating a productive, collaborative, and compliant work environment in order for our workforce to meet the needs of the constituents of Indianapolis and Marion County.

The City of Indianapolis Marion County is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve.

Position Responsibilities

Serve as the primary administrator for our grants management systems, including local, State, and Federal software. Ensure the systems are up-to-date, secure, and optimized for efficiency.

Develop, maintain, and deliver training programs for enterprise-wide grants management system, such as eCivis and PeopleSoft Grants Module, to ensure that staff members are proficient in using these systems.

Manage special grant programs and projects, including general project management, financial management, and reporting. Ensure compliance with grant requirements and deadlines.

Develop and maintain dashboards to track and report on various grants managed by our organization. Collect and analyze program data as required by funders.

Conduct subrecipient monitoring for special grant projects to ensure compliance with grant agreements and regulations.

Assist with procurement, contracts, and accounts payable duties for grant-funded projects as needed, ensuring adherence to budgetary constraints.

Collaborate with cross-functional teams to ensure seamless integration of grants management systems with other organizational processes and systems.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time.

Qualifications

Minimum Job Requirements and Qualifications

• Bachelor's Degree in Finance, Accounting, Business, Public Policy or related field.
• Four (4) years of related work experience, OR at least two (2) years of experience as a Senior grants specialist with the Office of Finance and Management.
• Must have expertise on federal uniform compliance guidelines.
• Knowledge of grant award processes including fund solicitation, the pre-submission process, and the grant fund reporting process
• In-depth knowledge of grant regulations, financial systems, and regulations governing state and federal grants, including the grant award process from fund solicitation to grant fund reporting.
• Must be able to present complex data and communicate clearly and effectively.

Preferred Job Requirements and Qualifications

Independent Judgment

Leadership ability - This position often involves managing the work of more junior grant specialists. This position must be able to provide useful guidance, meaningfully delegate responsibility, and promote a collegial, respectful work environment.

Analytical ability - This position faces a wide variety of eligibility issues and fact patterns. The position requires rapidly digesting new information, integrating it into an existing body of knowledge, and adeptly using research tools to acquire mastery of all the issues raised by each matter as it arises.

Proficiency at oral and written communication. Strong communication skills are crucial for this role, encompassing both formal tasks like grant applications and presentations to various stakeholders, as well as informal interactions with agencies, departments, and leadership. This position must efficiently convey their analysis of grant regulations, clarify overlapping rules, and adjust their communication style to suit different audiences and settings.