Third Party Procurement Analyst

Third Party Procurement Analyst

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Position not available for immigration sponsorship.

General Function :

Participates and supports the acquisition, coordination and negotiation of third party contracts for goods and services for the Bank. Responsible for keeping projects running smoothly through the coordination of activities, resources, and information from project initiation through completion.

Responsible and accountable for risk by openly exchanging ideas and opinions, elevating concerns, and personally following policies and procedures as defined. Accountable for always doing the right thing for customers and colleagues, and ensures that actions and behaviors drive a positive customer experience. While operating within the Bank's risk appetite, achieves results by consistently identifying, assessing, managing, monitoring, and reporting risks of all types.

Essential Duties and Responsibilities :

Execute "Contract Workday Process", including follow up on outstanding approvals.

Maintain sourcing projects in the Third Party Procurement (TPP) project management tool as appropriate.

Monitor and identify expiring contracts and provide to applicable Procurement project lead within the appropriate timelines. Work with the LOB to identify and initiate the next steps for contracts that are expiring or renewing.

Coordinate with Third Party Oversight (TPO) Specialists on feedback regarding vendor performance to influence future contract negotiations and clauses.

Provide TPO Specialists with applicable feedback regarding vendor termination.

Work collaboratively on a variety of TPP project work, directly communicating with vendors and the LOBs, and maintain and independently complete project work as assigned.

Administrative creation / tracking / follow-up / completion of RFX {Request for Information (RFI), Request for Proposal (RFP), and Request for Quote (RFQ).}

Draft, negotiate and process non-complex contract items.

Secure non-disclosure agreements (NDAs) for RFX participants and for existing vendors as needed.

Perform contract follow-up with Legal department.

Assist with the development of status reports and presentations as needed.

Extract and report category spend and contract information and provide to applicable Procurement project lead as needed.

Prepare meeting materials and agendas, record meeting notes, ensure meeting rooms are properly set up, execute PassagePoint process, and schedule supplier demos.

Act as back up for other team members as necessary.

Act as initial contact point for new project ingestion.

Conduct market research as needed, including diverse suppliers.

Works to create a 'cost conscious' culture across Bancorp.

Learn all TPP Sr. Analyst duties and provide coverage and backup for the pod TPP Sr. Analyst as needed.

Supervisory Responsibilities : N / A.

Minimum Knowledge and Skills Required :

Bachelor's Degree or equivalent with 1-2 years sourcing / procurement experience or relevant business experience preferred.

Basic understanding of sourcing / procurement methodologies, negotiations and business processes preferred.

Proven ability to multi-task and prioritize work to deliver on time and help meet project deadlines.

Desire to learn new processes, tools, and techniques.

Flexibility during organizational and / or business changes.

Strong interpersonal and relationship building skills.

Critical listening and thinking skills.

Attentive to details, accurate and well-organized.

Ability to navigate complex organizations.

Effective written and verbal communication skills.

Hands on proficiency in Microsoft Office tools, including Word, PowerPoint, and Excel.

Ability to work independently to set and manage plans and to work within a team environment.

Good decision making / problem solving skills.

Working Conditions :

Normal office environment.

Extended viewing of a computer screen.