Administrative Assistant

Administrative Assistant

Providing support to relieve management or staff of administrative details.

Essential Functions :

Providing support to relieve management or staff of administrative details.

Serve as the point of contact to take and deliver messages.

Enter data, assist with customer orders, reports, provide information to visitors.

Order and track office and building supplies.

Set up and maintain files.

Compile data for special reports and presentations into final document format (Word, PowerPoint, etc.).

Maintains, department event calendars, email distribution lists, etc.

Assist GM with special projects, audit prep, reports, etc.

Assist with small- and large-scale activities like employee events, meals for small working lunches and up to larger events, interdepartmental and staff meetings, customer visits, etc.

On occasion, assistance will be needed to distribute key announcements to large audiences and to check that communications are clear and error free.

Strong customer service and problem-solving skills to interact with all levels from first line employees to executives and customers.

Willing to represent the company well and professionally at all times.

Education / Knowledge / Skill Requirements :

A minimum of 3-4 years of experience in a similar corporate administrative support role that requires organizing and prioritizing.

Excellent verbal and written English communication skills. Spanish speaking is a plus but not required.

Must be capable of multi-tasking with ease in a fast paced environment

Fully proficient with Microsoft Office tools, e.g. Outlook, Word, Excel (advanced skill with Excel) and PowerPoint.

Must have experience in coordinating small and large meeting events, e.g. solid advance planning, coordinating meeting room needs (e.g. work with Facilities to set up room layout, etc.) ensuring audio / visual equipment is set up and ready to go prior to event.