Part Time Finance Administrative Assistant

Part Time Administrative Assistant

Seeking a Part Time Administrative Assistant to join our Divisional Headquarters Finance Team. Our Part Time opportunities offer :

Generous time off every year including 14 paid holidays, vacation time and sick time

Employer funded Pension Plan (company contributions begin after 1 year of continuous employment)

Tax Deferred Annuity (403B)

Eligibility for supplemental insurance plans including Short Term Disability, AFLAC, and Voluntary Term Life

Christmas Bonus

Scope And Purpose Of Position :

Perform general administrative duties for the Finance Department as needed.

Responsibilities

Essential Duties And Responsibilities :

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Audit preparation including notification, package set-up, follow-up and submission
• Prepare Certificates of Insurance as needed.
• Prepare Powers of Attorney, including initial preparation, filing and changes.
• Finance Council, including input and processing of agenda and responses through the TSAMM database.
• Correspondence as directed by supervisors.
• Process / distribute incoming DHQ mail, process as directed representing the Financial Director. Assist in the preparation of outgoing mail as needed.
• Mileage Logs and Annual Mileage Reports, process as directed.
• Answer telephones, maintain complete coverage for the Finance Department.
• Assist in providing phone coverage for DHQ as needed.
• Department Records, maintain files and bring-up system.
• Process items for the Legal Documents Database.
• Assist Finance department with corporate credit card reconciling as time permits.
• Process items for Contracts Document Database as needed.
• Participate in the Divisional Fiscal Recovery Team, including taking and distributing meeting minutes.
• Participate in Finance department meetings as needed to take and distribute notes and meeting minutes.
• Perform other duties as assigned.

Other Duties : Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice due to business needs.

Qualifications

Special Skills, Certificates, Licenses, Registrations :

Associates or technical school degree required with a major / concentration in business preferred.

Must be exceedingly well organized and efficient with the ability to multi-task.

Must possess a high-level of professionalism and cultural competence with ability to communicate with all levels of staff and external customers / stakeholders.

Must have excellent oral and written communication skills, proficient and accurate data entry skills plus grammar and proofreading skills.

Work requires a minimum of one year of experience as an administrative assistant.

Must be proficient in Microsoft Office.

Knowledge of Lotus / IBM notes a plus

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.