Event Coordinator

Event Coordinator

ASM Global, the leader in privately managed public assembly facilities has an immediate opening for Event Coordinator at ASM Global / John Paul Jones Arena. The Event Coordinator provides professional client services support in the planning, organization and management of events within the facility, including major touring concerts, family shows, trade shows, basketball, UVa events, as well as private meetings. In addition, the Event Coordinator will also monitor the logistics of these events, and all event coordination tasks, from booking through to conclusion.

Essential duties and responsibilities include the following. Other duties may be assigned.

• Serves as the liaison and client representative to provide planning, implementation and delivery of all assigned events at John Paul Jones Arena or other University of Virginia facilities as needed.
• Creates and follows through on events from initial client meetings, preparation of client estimates and rental agreements through final billing. Oversees third-party vendors to ensure quality product and events for clients.
• Coordinates event schedules with contracted security / staffing companies, provides guidance and supervision during events and follows up after all events to ensure proper billing.
• Communicates all event requirements (staffing, set-up plans, etc.) to appropriate departments.
• Sets expectations for guest services, building security, emergency preparation and crowd control procedures for assigned events; monitors compliance and responds to concerns as needed.
• Creates and maintains event files; creates and distributes Event Data Sheets for all events.
• Builds strong client relationships and updates guest history in order to meet their needs and encourage repeat business; works with the Sales & Marketing Team to generate new business revenue.
• Conducts facility tours for prospective clients; assists with general tours as needed.
• Provides general event support for public ticketed events as needed.
• As scheduled, works flexible / varied hours, including nights, weekends and holidays.
• Performs the physical duties of the job; walks / stands extensively, maneuvers to all areas of the facility, works inside / outside the building, use a two-way radio, and occasionally lift up to 30 pounds.

Qualifications :

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to move around the facility; to stand for long hours during events; talk and hear. This position may require work inside or outside of the building, as needed by events.

ASM Global is an Equal Opportunity / Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply.