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Administrative Assistant

Administrative Assistant

Robert HalfSacramento, CA, US
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Job Description

Job Description

We are looking for a skilled Part- time, Administrative Assistant to join our team in Sacramento, California, on a Contract to permanent basis. This role is vital in ensuring smooth day-to-day operations, supporting various administrative tasks, and maintaining a high level of organization. The ideal candidate will possess excellent communication skills and demonstrate professionalism when handling confidential information.

  • Must be okay with part time hours and work schedule

Responsibilities :

  • Manage scheduling of meetings, coordinate travel arrangements, and create detailed reports as required.
  • Prepare and oversee correspondence, reports, and documentation to ensure accuracy and quality.
  • Organize and facilitate meetings, conferences, and special events, ensuring all logistical details are handled.
  • Monitor and maintain office supply inventory to ensure smooth operations.
  • Handle sensitive information with discretion and professionalism, adhering to confidentiality standards.
  • Coordinate information flow between internal departments and external stakeholders.
  • Respond to inquiries and requests from senior management in a timely and efficient manner.
  • Assist with project setup and management to support departmental initiatives.
  • Develop and maintain organized filing systems and office procedures to optimize workflow.
  • Provide additional administrative support as needed to meet the demands of the team.
  • Proven experience in administrative assistance, with a strong background in office management.
  • Proficiency in calendar management and scheduling for executives or teams.
  • Strong knowledge of budget processes and expense tracking.
  • Exceptional communication skills, both written and verbal, to interact effectively with colleagues and stakeholders.
  • Experience providing clerical support to C-suite executives or senior managers.
  • Ability to manage department expenses and process approved invoices accurately.
  • High level of organizational skills to handle multiple tasks and prioritize effectively.
  • Familiarity with project management principles and tools is a plus.
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