Administrative Specialist II- Dallas Fire Rescue (Civil Service)

Administrative Specialist II

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Job Summary

Performs intermediate-level administrative support or technical program assistance in disseminating information, maintaining filing systems, and performing internal administrative support work in accounting, procurement, contract development, budgeting.

Job Description

Overview

The Administrative Specialist II performs intermediate to advanced level administrative support or technical program assistance in disseminating information for a variety of functions, divisions, or departments.

Essential Functions

• Performs a variety of advanced administrative functions; provides assistance in accounting, procurement, contract development, budgeting, and accounts payable / receivable; assists with budget analysis, preparation, and making recommendations for budget spending
• Participates, assists, and supports in the planning and execution of a department program; develops, coordinates, and maintains record keeping and filing systems; handles petty cash and performs general accounting duties.
• Prepares, interprets, and disseminates information concerning agency programs and procedures.
• Coordinates, organizes, and facilitates meetings, conferences, and seminars for department or division; assists in coordinating work and various projects between units of the department.
• Compiles and analyzes data, makes calculations, and prepares reports; assists and supports high level administrative staff in the development and dissemination of data and information; runs monthly division reports to ensure performance measures are met.
• Assists in the preparation of presentations for administrative hearings.
• Researches, composes, designs, and edits publications such as brochures, forms, and manuals; provides support for other document, marketing, and departmental publishing.
• Assists in the development and implementation of training materials; provides training for subordinate administrative staff to ensure quality and efficiency of work; monitors and ensures all licenses, certifications, and physical paperwork are accurate and up to date.
• Responds to inquiries regarding rules, regulations, policies, and procedures; provides excellent customer service; monitors department inventory and ensure the procurement of required essentials.
• Performs any and all other work as needed or assigned.

Knowledge and Skills

Minimum Qualifications

Education

Experience

Equivalences

License

Salary Range

$24.39 - $27.71

The salary listed on this job posting is the starting salary range; amount offered will depend upon qualifications.

City of Dallas is an Equal Opportunity Employer and values diversity at all levels of its workforce.