Events Coordinator

Job Description

Job Description

Salary :

Governor's Gun Club of Kennesaw

https : / / www.governorsgunclub.com /

Event Coordinator Job Description

Are you bored planning the same event experience in the same banquet hall for your clients? From Outdoor Patio happy hours to Shooting Events in our indoor shotgun ranges, to private concerts, to wedding receptions in our banquet hall, and two locations, the possibilities are endless on how you can create the most unique experience for clients!

We are a fast paced, high energy, private club and are seeking a Full-Time Event Coordinator. This role requires the utmost professionalism, timeliness, and the ability to work on multiple events simultaneously. This is a very interactive position and communication is very important. You must be willing to work a flexible schedule including Days, Nights, Weekends, and Holidays. You also must be willing to travel to Powder Springs to manage events at our second location.

Essential Duties and Responsibilities :

Essential duties include, but are not limited to the following :

Plan, Coordinate, Oversee, Communicate, and Execute all Logistics of Assigned Events

Schedule and Conduct Planning Meetings with Clients / Maintain Email Communication

Assist with Site Visits and Phone Inquiries

Knowledge of and Development of Timely BEO Completion

Distribution and Communication of BEOs with Executive Chef, Service Staff, Gun Range Staff, and Client

Creation of Event Invoices in Event Planning Software

Maintain Record of Event Payments in Event Planning Software

Communication of Due Dates and Maintain Event Timelines

Creation and Printing of Menus, Buffet Cards, and Event Signage

Creation of Diagrams / Floorplans

Assist in Event Set-Up and Breakdown

Ability to Build and Maintain Strong Client Relationships

Meet and Exceed Member & Client Expectations

Additional Skills and Preferred Characteristics :

• Excellent Communication, Organizational, and Time Management Skills
• Attention to Detail and Creativity

Mature, Professional Demeanor and Image

Demonstrates Drive and Initiative to Learn and Grow

Knowledge of Various Event Set-Ups

Knowledge of Day-of-Event Communication with Service Staff, Culinary Staff, and Client

Ability to Focus in Fast Paced, High Stress Situations

Qualifications :

Proficiency in Computer Software and Event Planning Software

Hours : Ability to work an open schedule, including evenings, holidays and weekends as necessary to meet the needs of the events. Regular attendance is an essential function of the job.

Physical Requirements :

While performing the duties of this Job, the employee is regularly required to stand; walk; use hands to grasp; reach with hands and arms; climb or balance; talk or hear and taste or smell. The employee is frequently required to stoop, kneel, crouch, or crawl. The employee is occasionally required to sit. The employee must frequently lift and / or move up to 50 pounds with or without reasonable accommodation. Vision- must be able to see with or without corrective lenses. While performing the duties of this Job, the employee may be required to work outside when events are planned for outdoors. The noise level in the work environment is usually moderate to loud.