Specialist, Gift Administration

The University of Illinois Foundation is the official fundraising and private gift-receiving organization of the University of Illinois.

It works closely with alumni and friends, faculty and staff, corporations and foundations, as well as campus development professionals to create fundraising programs and opportunities that benefit the University.

This role is responsible for overseeing the administration of donor gift funds, with a focus on ensuring compliance with donor intent.

The position involves collaborating with various stakeholders, including system-wide university units, and donors, to manage gift fund administration, expenditure reviews, and updates.

Key duties include assisting with governing document reviews, conducting gift administration training, and maintaining the integrity of Foundation databases and systems.

The role requires a broad understanding of Foundation and University policies and procedures to effectively respond to inquiries from faculty, staff, and donors.

Additionally, the position involves creating statistical reports in specialized areas and reviewing documents produced for donors.

DUTIES AND RESPONSIBILITIES :

• Monitors the administration of donor intent of gift funds, including reviewing and evaluating procedures and processes related to donor intent.
• Collaborates with UI System, university's and Foundation Accounting, University units or donors to ensure donor intent, administration, expenditure review efforts and updates for gift funds.
• Assists with the governing document review process.
• Participates in and / or presents Gift Administration training sessions, providing training on an individual or unit basis.
• Assists in review of documents produced for donors.
• Monitors and maintains data integrity of the Foundation databases, systems and files used.
• Utilizes broad knowledge of Foundation and University policies, procedures, operations, services and available information to respond with professional skill to inquiries from faculty, staff, constituents and donors.
• Creates and prepares statistical reports for area(s) of specialty.

REQUIRED QUALIFICATIONS :

• Bachelor's degree or equivalent work experience, including a minimum of three years related work experience
• Willingness to present training materials to end users in both large and small settings.
• Ability to work independently and as part of a team, as well as with diverse constituent groups.
• Proven ability to recognize and set priorities and coordinate work to meet deadlines; Excellent organizational, interpersonal, and communication skills;

strong customer service skills, including the ability to exercise courtesy, tact and flexibility

• Attention to detail and accuracy.
• Familiarity with database and data / report generation applications and a working knowledge of Microsoft Office applications;

Proven ability to learn and master position-related software and databases.

PREFERRED QUALIFICATIONS :

• Experience with accounting or business-related fields.
• Experience with the donor Tracking and Engagement Database (TED) and Banner.
• Knowledge of University of Illinois Foundation and University of Illinois administrative systems and procedures.
• Familiarity with University Advancement activities.

Application Deadline : September 29, 2024

Application Process : For full consideration for the role, all candidates must complete an online application and include a resume and cover a letter.

Candidates may create a profile through https : / / jobs.uif.uillinois.edu . For further information regarding application procedures, contact Foundation Human Resources at [email protected].

THE UNIVERSITY OF ILLINOIS FOUNDATION IS AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER

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